Procurement Assistant at Africa Enterprise Challenge Fund (AECF)

Responsibilities

• Ensure every procurement of goods, services and travel is subjected to AECF procurement policy and complies with donor guidelines.
• Review and process authorized purchase requests for goods, services, travel, and visa requirements.
• Request for bids, analyze, and prepare Purchase Orders (goods and travel /LSO (services/contracts).
• Research travel options and provide tentative itineraries for approval.
• Review all procurement documents (bids/ proposals) for accuracy, cost effectiveness and policy adherence.
• Facilitate communication between the vendors, hotels, and ground transportation providers (taxi service providers).
• Review procurement documents for completeness, accuracy, reasonableness, and validity.
• Timely processing of supplier payments, goods, services, and travel.
• Analyze USAID, UN, Canada, and EU per diem rates and compare with AECF per diem rates and update for approval where necessary.
• Performs ad-hoc duties as required

Qualifications

• Possess 2+ years of relevant experience in procurement of travel, goods, and services.
• Hold a Bachelor’s degree in procurement and contract management.
• Be a member of professional body /KISM/ CIPS (is an added advantage).
• Possess knowledge of ERP and excel/spread sheets.
• Have two (2) years’ experience in procuring of travel, goods, and services.
• Possess experience managing international travel for a multi-national organization.
• Have the ability to juggle multiple projects simultaneously
• Have exceptional organizational skills and negotiation skills.
• Be able to demonstrate ability to multi-task in a fast-paced work environment.
• Be flexible, adaptable, and able to execute a range of job duties and changing priorities.
• Have the ability to plan and organize together with Procurement Manager and Programme teams to develop travel plans (annual and quarterly) and organize conferences and accommodation.
• Demonstrate knowledge of all own work role specific issues.
• This encompasses the technical skills or knowledge required to perform the essential duties as described in the JD.
• Possess high level of accuracy, attention to detail and thoroughness., with the ability to maintain a timely and efficient workflow.
• Possess exceptional communication skills and ability to represent AECF in vendor meetings.
• Demonstrate ability to maintain lasting, healthy, and effective one-to-one working relationships with colleagues, suppliers, Investees, and consultants.
• Possess intercultural sensitivity and effectiveness with demonstrable ability to cross and bridge different racial, cultural, or business cultures. This requires and is exhibited by personal experience of international or cross-cultural business with improved achievements.
• Demonstrate teamwork and productive drive in working with peers, partners, consultants, and others to achieve pre targeted and measurable business results.