Archives Manager at Sheer Logic

Sheer Logic Management Consultants is seeking to engage dynamic individuals for Archives Manager position for one of our clients

Function

The role is responsible for the preservation of documents in archive rooms and local safe deposit boxes as well as the management of the Company’s archiving tool.

Mission

1. Preservation of documents in line with the Company’s retention policy.
2. Archiving of paper documents while respecting compliance rules.
3. Be responsible for the administration of the Company’s archiving tool.
4. Implementation of retention duration on each archived document, and the use of keywords and codes to facilitate a quick document search.
5. Meeting documents consultations request in respect of access rights.
6. Manage the destruction of paper documents according to the laid down procedure.

Activities

1. Manage the storage, communication and destruction of archives.
2. Manage the organization of archive rooms and safes.
3. Ensure the proper use of the archiving tool.
4. Raise awareness among employees of the company for the archiving of documents.
5. Provide the business expertise required to achieve compliance with information management and protection policies.
6. Disseminate best practices for sensitive document retention/destruction according to the PSPI classification.
7. Ensure regular document transfer.
8. Ensure the destruction or the suspension of destruction of records and implement regular campaigns on the same.
9. Advise and train users.
10. Document and circulate reference documents (procedures, schedules, etc.).
11. Monitor the activities of any archiving contractors on a day-to-day basis.

Required skills & experience

1. Knowledge of documentary techniques (Records Management), and of the technical and normative environment (ISO 14641, ISO 15489, etc.).
2. Analysis and synthesis, curiosity, self-sufficiency and initiative skills.
3. Utmost discretion regarding the confidential information or sensitive situations regularly faced by the archivist.
4. College certification in Library, Archiving and Information studies.