Job Openings at Oasis Healthcare Group Limited

General Description

Receive, assist and direct patient in accessing the appropriate service or health care professional in a courteous, efficient and effective way. Provide general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone.

Duties and Responsibilities

1. Ensure an effective and efficient reception service is provided to patients and any other visitors to the facility.
2. Acknowledge patient’s arrival at the desk within 2–3 minutes of arriving.
3. Deal with all general enquiries, explain procedures and make follow–up appointments.
4. Be aware of your surroundings and of patients in the waiting room: be in a position where you are able to note which client has not be served and direct them to the offices they need to visit.
5. Be aware of which doctors and nurses are currently on duty and whether they have arrived. If The doctor has not arrived, call him/her and inform they are on duty and clients are waiting for them
6. Receive and make telephone calls as required. Phone must be answered within 6 rings and no more. Take messages, ensuring accuracy of detail and prompt appropriate delivery. Be polite and helpful at all times. If the patient’s behavior becomes unacceptably abusive refer the call to your supervisor. Don’t ever shout or respond in a rude manner to the patient.
7. Advice patients of relevant charges for relevant medical services, show direction to the next station that the client would wish to be served.
8. Ensure that all patients’ information is registered onto the computer system promptly and accurately.
9. It is the responsibility of the receptionist to ensure that client on the Outpatient register are transferred to the Inpatient register before close of business each day.
10. It is the responsibility of the receptionist to ensure that preauthorization are filled and ensure communication is made to insurance companies for pre–authorization and discharge of patients, immediately you are in receipt of either an inpatient insurance covered clients preauthorization or a discharge summary.

Job Requirements

1. A diploma course in public relations, communication, business administration or any related course.
2. Must have strong analytical and communication skills, excellent leadership qualities.
3. Ability to work under minimum supervision.
4. Honesty and integrity
5. Good interpersonal skills
6. Computer literate.
7. Maintains confidentiality

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Main Purpose

A Procurement Officer helps a procurement professional to ensure that a business has a constant supply of materials or equipment. They work primarily in an administrative capacity, doing tasks such as scheduling material purchases and deliveries and verifying current inventory.

Duties and Responsibilities

• Coordination of Procurement Processes Receive all incoming requisitions and co–ordinate the flow in an effective and efficient manner using the laid down procedures.
• Follow up with suppliers on the sourcing process to ensure timely delivery to end user.
• Maintain an updated supplier’s database.
• Prepare LPOs and send them to suppliers
• Prepare RFQs for PRs raised as required
• Prepare quotations analysis for quotations received for approval Tender Processes
• Assist in preparation of tender documents and soliciting of tender/quotations.
• Assist in the establishment of appropriate frameworks to enable improved organizational efficiency.
• Carry out analysis of quotations and prepare relevant reports.
• Prepare evaluation minutes as assigned and ensure they are duly signed by the participants
• Taking of evaluation minutes and tender openings
• Preparing reports for the Tendering processes.
• Assist in fostering good business relationships between suppliers and internal customers.
• Answer incoming queries regarding outstanding procurement requests.
• Assist in managing contracts with suppliers of goods and services.
• Assist in risk analysis of contract conditions, costs and sub–contracts.
• Prepare reports on procurement matters
• Filing and documentation Responsible for filling registry of purchases related documents.
• Develop various reports as required by the department and users.

Job Requirements

1. A Diploma/ Degree in Proc
2. Ability to work with minimum supervision.
3. Good working knowledge of government procurement and disposal procedures and Laws particularly the Public Procurement and Disposal Act, 2005 and Regulations, 2006;
4. Ability to analyze and evaluate data critically.
5. Ability to prepare and keep budgets.
6. Computer literate.

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General Description

Keeping and maintaining of all health records for clients.

Duties and Responsibilities

1. Protect the security of medical records to ensure that confidentiality is maintained.
2. Process patient admission and discharge documents.
3. Review records for completeness, accuracy and compliance with regulations.
4. Compile and maintain patient’s medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.
5. Enter data, such as demographic characteristics, history and extent of disease, diagnostic procedures and treatment into computer.
6. Release information to persons and agencies according to regulations.
7. Plan, develop, maintain and operate a variety of health record indexes and storage and retrieval systems to collect, classify, store and analyze information.
8. Manage the department and supervise clerical workers, directing and controlling activities of personnel in the medical records department.
9. Transcribe medical reports.
10. Prepare statistical reports, narrative report and graphic presentations of information such as tumor registry data for use by hospital staff, researchers, and other users.
11. Consult classification manuals to locate information about disease processes.
12. Compile medical care and census data for statistical reports on diseases treated, surgery performed, and use of hospital beds.
13. Develop in–service educational materials/ medical library.

Job Requirements

1. A Diploma in Medical Health Records from KMTC
2. Minimum of 2 years relevant experience
3. Good interpersonal skills
4. Honesty and integrity

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Duties and Responsibilities

1. Plans meal and snack menus in accordance with patients’ medical condition which meet the nutritional needs of the patients and provide food variety and appeal as well as reflecting the ethnic diversity of patients at the hospital.
2. Consults with the Admin and Clinical Service Manager regarding menu plans; posts menu plans two weeks in advance and notes any changes daily; cultural dietary food needs and plans and provides acceptable alternatives.
3. Order for all food and kitchen household supplies within budget guidelines and economically; monitor food expenditures; and ensure what is supplied are of the right quantity and quality. The chefs will receive goods together with the admin, procurement officer and account for verification of order received.
4. Maintains food and kitchen household supplies by receiving and storing deliveries in hygienic and organized conditions and monitoring stock; rotates food stock to ensure quality; keeps accurate stock control for record–keeping purposes. It will be the responsibility of the chef to ensure that proper stock of utilities is in their custody and ensure that timely requisition of stock is done through the administrator.
5. Provides meals and snacks daily by preparing food for immediate or future serving in compliance with health regulations; and serving meals to patients when required. Morning tea will be serve at 7.30, mid–morning tea will be served at 10am, lunch will be served at 1.00pm, tea will be served at 4.00pm and food will be served at 6pm each day without fail.
6. Maintains hygiene standards as defined under the Food Premises Act; keeps kitchen, cupboard, kitchen equipment and food storage areas clean and organized by cleaning pots, counters, equipment and dishes; maintaining equipment and arranging for servicing of appliances when needed.
7. Provides food and beverages for patients receiving day care services by preparing food and, delivering it to the client.
8. Recommends budget priorities for kitchen equipment purchases through the administrator.
9. Plans and caters food services for Staff, board and executive meetings and any other agency functionsor special events.

Job Requirements

1. A diploma course in Food and beverages technology, Bakery, and Culinary.
2. Must have strong analytical and communication skills, excellent leadership qualities.
3. Ability to work with minimum supervision.
4. Compassionate.
5. Honesty and integrity
6. Good interpersonal skills
7. Computer literate.

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General Description

To provide comprehensive medical and nursing services to all patients in order to assist them regain good health. To promote and restore patients’ health by completing the nursing process; collaborating with physicians and multidisciplinary team members; providing physical and psychological support to patients, friends, and families; supervising assigned team.

Duties and Responsibilities

1. Identifies patient service requirements by establishing personal rapport with potential and actual patients and other persons in a position to understand service requirements.
2. Maintains nursing guidelines by following the laid down Standard Nursing Policies and procedures.
3. Adhere to duty Rosters and Patient Allocation; Assess, Plan and implement nursing care using the Nursing process framework.
4. Maintain the nursing ethos as prescribed in the Nurses’ Act Cap 257 of the Laws of Kenya and the Hospital regulations.
5. Establishes a compassionate environment by providing emotional, psychological, and spiritual support to patients, friends, and families.
6. Maintain a therapeutic environment with other health and non–health professionals to uplift multi–disciplinary team spirit.
7. Promotes patient’s independence by establishing patient care goals; teaching and counseling patient, friends, and family and reinforcing their understanding of disease, medications, and self–care skills.
8. Provides information to patients and health care team by answering questions and requests raised by clients.
9. Maintains safe and clean working environment by following the stipulated nursing guidelines.
10. Protects self, patients and employees by strictly adhering to Infection Control Measures.
11. Maintains patient confidence and protects operations by monitoring confidential information processing.
12. Maintains documentation of patient care services by diligently and faithfully filling all necessary patient documentation.
13. Achieves financial objectives by utilizing available resources, using medical equipment correctly and billing promptly services offered.
14. Update inventories daily and ensure emergency equipment are updated on a daily basis.

Job Requirements

• A Diploma/Degree in Nursing
• Ability to work with minimum supervision.
• Computer literate.
• Clinical Skills, customer care, Infection Control, Nursing Skills, Administering Medication, Medical Teamwork, Health Promotion and Maintenance
• Registration by the Nursing Council

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General Description

The COHO will be responsible with handling all oral health matters for all our clients according to the stipulated procedures.

Duties and Responsibilities

1.  Examine patients’ teeth and mouth.
2. Assess dental condition and needs of patients using patient screening and monitoring procedures.
3. Analyze x–rays and evaluate dental needs as necessary including medical history review and dental charting.
4. Take, develop and mount radiographs as well as trace radiographs required for corrective treatment
5. Undertake general treatment and care for teeth and tissue problems using specified equipmentand tools and established dental hygienist procedures.
6. Clean teeth using brushes, and polishers to remove plaque and stains ensuring that sterile conditions are maintained
7. Fill in cavities, rebuild broken teeth, replace missing teeth, and remove unnecessary or severely damaged teeth.
8. Treat and help to prevent gum disease.
9. Provide instruction on dental care and write prescriptions for patients
10. Make impressions of patients’ teeth for study casts
11. Document patient dental history and/or chief complaints and/or observations
12. Supervise staff and clinic processes

Job Requirements Minimum Qualification

1. Diploma in Community Health
2. Experience: Minimum of one (1) year experience in a busy hospital.
3. Registered as a Community Oral Health Officer with the regulatory body.
4. Valid Practicing License.
5. Must have a work permit and license to practice in Kenya if a foreigner from KMPD Board
6. Analytical and inquisitive, with excellent attention to detail
7. Able and willing to work outside normal hours when necessary.

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General Description

Reporting to the Administrator, the successful candidate will help in running the day–to–day operations of the Pharmacy in line with the professional practice, regulations and laws of the land. To provide comprehensive pharmaceutical service to patients and other customers as requested.

Duties and Responsibilities

1. Prepare medications by reviewing and interpreting physician orders; detecting therapeutic Incompatibilities.
2. Dispense medications by compounding, packaging, and labelling pharmaceuticals.
3. Control medications by monitoring drug therapies; advising interventions.
4. Provide pharmacological information by answering questions and requests of health care professionals; counselling patients on drug therapies.
5. Develop hospital staff’s pharmacological knowledge by participating in clinical programs; training pharmacy staff, interns, and nurses.
6. Protect patients and technicians by adhering to infection–control protocols
7. Maintain safe and clean working environment by complying with procedures, rules, and regulations.

Job Requirements

• Diploma in Pharmacy from a recognized institution
• Registration with the Pharmacy and Poison Board.
• Minimum of two years relevant experience
• Customer friendly.
• Ability to multitask
• Transparent and honest.

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General Description

To perform imaging roles for various requests on patients.

Duties and Responsibilities

1. Assess patients and their clinical requirements to work out which radiographic techniques to use
2. Perform a range of radiographic examinations on patients to produce high–quality images;
3. Take responsibility for radiation safety in your work area, including checking equipment for malfunctions and errors;
4. Manage referrals to ensure patients receive a radiation dose as low as reasonably possible;
5. Supervise visiting staff and patients in radiation work areas;
6. Help in more complex radiological examinations, working with doctors such as radiologists and surgeons;
7. Provide support and reassurance to patients, taking into account their physical and psychological needs.
8. Keep up to date with health and safety guidelines, including ionizing radiation regulations, to protect yourself and others.
9. Using specialized equipment, technologies and techniques to obtain images of parts/areas of the body.
10. Determining the most appropriate method of scanning for each patient.
11. Consulting with other medical staff to identify and diagnose diseases, conditions and the nature of injuries.
12. Ensuring equipment is maintained and used safely.

Job Requirements

1. Diploma in Medical Imaging Sciences from a recognized institution
2. Registration with the Radiation Protection Board.
3. Minimum of one year relevant experience
4. Good communication skills and courtesy
5. Transparent and honest.

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Main Purpose

Reporting to the Accountant, the successful candidate will help the Accounts Department to do the duties of accounting nature with the team in the delivery of services efficiently and effectively.

Duties and Responsibilities

1. Ensuring effective administration of petty cash.
2. Proper handling of petty.
3. Petty cash disbursement.
4. Preparation of daily detailed cash analysis.
5. Daily posting of the cash sales in the QuickBooks system. Upon approval of the daily cash analysis by the chief accountant.
6. Posting of petty cash expenses in the QuickBooks system.
7. Receiving hospital good/items together with procurement officer and head of user department. Upon receipt of goods from supplier the Accounts Assistant confirms accuracy, completeness and reasonableness of price, quality and expiry dates in cases of pharmaceuticals products by comparing the suppliers’ invoice against delivery note and the hospital internal purchase order.
8. Posting of supplier invoices in the QuickBooks system. The posting of supplier’s invoices in the QuickBooks system should be done immediately and Financial Controller should review the supplier’s accounts regularly.
9. Raising the good return note; incases of any discrepancies of suppliers’ invoices and internal LPO in respect to prices, quantities, damages or short expires the Accounts Assistant should immediately raise a good return note and send it to respective suppliers the same day.
10. Surprise stock takes. The Accounts Assistant should regularly do random stock takes. The random stock take report should be forwarded to chief accountant for further action in case of any variances.
11. Bank reconciliations. The Accounts Assistant must prepare weekly bank reconciliation report. The report should then be forwarded to Financial Controller.
12. Posting of bank service charge and other bank related charges in the quick books system: the transaction should be properly and accurately captured in the system.
13. Maintenance of fixed asset register: The Accounts Assistant should always prepare a detailed report and update the fixed asset register as and when the hospital purchases capital assets. She/he should capture the asset in the right category of the fixed asset register. The register should be forwarded on monthly basis to Financial Controller for review. The report should capture the location of each asset, its current condition (either bad or good), serial number and its existence (is it available).
14. Preparation of consultancy fees (Specialists): the Accounts Assistant should maintain an excel sheet analysis for all specialists. The specialist consultancy fees analysis should be updated daily. On monthlybasis the consultancy fee payable to specialist is presented to the CEO for further scrutiny.
15.  Monthly stock take: the Accounts Assistant should be part of monthly stock take.
16. Budgeting process: the Accounts Assistant must work hand in hand with Financial Controller in formulating the cash budget (cash flow budget) and pro forma financial statements i.e. pro forma statement of comprehensive income, pro forma statement of financial position.
17. Liaise with internal and external auditors: the accountant should avail accounting information as and when requested by the internal and external auditors when executing their duties.
18. Statement delivery coordination: the Accounts Assistant on a monthly basis should ensure all the customers statements are dispatched on time. The overall responsibility of sending statements lies with the accountant.
19. Coordination and payment of all hospital businesses licenses and permit: the Accounts Assistant should always in advance advice the management on all annual business licenses and permits obligations and when they fall due.
20. Filing of finance departments: all hospital documents should be properly filed on their right and respective files. The overall responsibility of filling lies with the Accounts Assistant.

Job Requirements

1. Degree/Diploma in Business Management Accounting Option.
2. CPA Holder.
3. Must be of high integrity
4. Comfortable with computer applications
5. Customer friendly.
6. Well versed in accounting applications e.g., QuickBooks etc.
7. Ability to multitask