Job Openings at Save The Children International

Role Purpose: 

The post holder will be accountable to the USAID Nawiri Health Systems Strengthening Advisor for supporting Finance, HR, IT, supply chain and Administration services in programming contexts. The post holder will be responsible for ensuring compliance with SCI global standards, policies and practices. The position also plays a key role in effectively supporting program implementation activities in line with the annual and country strategic plans.

Key Areas of Accountability

Supply Chain.

• Ensure TIMs and other warehousing records are updated daily.
• Support programme logistics in areas of procurement, transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets.
• Support programme staff to develop procurement plans.
• Support field office procurement requests and LPOs for local procurements liaising with Supply Chain Officers/coordinators in Nairobi and Programme Implementation team 
• Communicate with IT and Supply Chain for maintenance or upgrading or replacement of any asset assigned asset and GPE assigned to the field Office. 

Security

• Provide security orientation / briefing to all visitors and all incoming or newly appointed SC staff
• Report all safety and security
• Collect and disseminate security related incidents and near misses and data to the APM, field based staff and SSM
• Capacity building of SCI vendors on child safe guarding policies e.g. driver’s hazards while driving to the field areas.
• Plan for and budget the depreciation of vehicle assets to ensure the sustainability of SC’s transportation resources;

Human resources and administration

• Provide administrative function to ensure the provision of effective administrative support in the field office. Ensure office is clean, well maintained and has all essential suppliers.
• Support the recruitment of casuals at the field office.
• Support in Contract engagements of casuals.
• Maintain clear communication with both the functional (direct) line manager and the technical manager to foster a smooth working relation under existing matrix structure.
• Manage performance of direct reports in the work area through effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations.
• Facilitate and follow up induction and on boarding of all staff engaging with Save the Children as per the Induction guidelines.

Financial accounting, planning and budgeting.

• Consolidate all financial documents generated at field office and send to relevant officers in Nairobi; these include supplier invoices, staff liquation, Mpesa payment lists, receipts, etc.
• Support with daily programming accounting operation in liaison with Finance Officers in Nairobi; these include payment of suppliers, processing activity advances, payment of casuals, etc. 
• Set up a tracking system at the field for all documents sent to Nairobi for processing.

Contract Duration: 12 Months

Number of Vacancies: 1

Work Location: Turkana

QUALIFICATIONS AND EXPERIENCE

• A Degree in Social Sciences or Business Administration from a recognized University.
• Strong knowledge/experience HR and admin, logistics and financial management. 
• Demonstrates a strong drive and commitment to achieve agreed objectives
• Minimum three year’s relevant experience in Support Services within a busy organisation preferably an INGO.
• Proficiency in spoken and written English. Knowledge of the local language and context will be a distinct advantage
• Excellent interpersonal skills with the ability to maintain confidentiality
• Proficiency in working with computers particularly spread sheets and word processing
• Experience of working within a team and team building.
• Ability to work in a multi-cultural setting
• Good interpersonal skills with the ability to communicate and negotiate clearly and effectively at all levels.
• Strong results orientation, with the ability to challenge existing mind-sets.
• Commitment to Save the Children values, including willingness to abide by and enforce the Child Safeguarding policy.

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

 We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

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ROLE PURPOSE

The Supply Chain Strengthening Specialist will provide technical guidance and support to the USAID Nawiri project and County department of health service delivery points at the County level have a consistent supply of Nutrition, Maternal and Child Health, and Reproductive Health commodities. She/he will provide training, mentorship and supervision and medical commodities pipeline monitoring at the County, sub-county, health facility and community health unit level. The Supply Chain Strengthening Specialist will work to embed sustainability mechanisms for stronger county medical supplies and commodities systems in the project.

She/he will work with the County Government Health Management Teams including the County & Sub County pharmacists, County & Sub County Nutrition Coordinators, County & Sub County Community Strategy Focal persons and other counterparts in health & nutrition service delivery.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY

• Collaborate with Ministry of Health at County, Sub County, Health facility and Community Health unit levels of health care to promote sustained delivery of Health and Nutrition interventions.
• Provide regular technical support and guidance to the department of health county, Sub County and Health facility managers and Health service delivery staff to address logistics system problems to ensure consistent supply of commodities.
• Work closely with the County Health Management Team (CHMT) to support supply and management of pharmaceuticals and non-pharmaceutical including coordinating CHMT support for the sub-counties, facilities and community units
• Collaborate with County Department of Health at all levels of health care to ensure availability of commodities in public and private health facilities, and community health unit level.
• Gather data, analyze and address medical supply chain system bottlenecks to ensure sustainability and accountability.
• Build the capacity of health staff on commodities and supplies management through supervision, coaching, mentorship and support to teams in the implementation of activity plans.
• Advance innovations and use of technology in requisition, utilization, and monitoring of health commodities and supplies for the private and public health sector.
• Build the health teams capacity in inventory management
• Work with other project staff to help identify resource and/or performance improvement needs to advance the goal of commodity security.
• Prepare and present quarterly technical reports and presentations as necessary.
• Participate in the County Commodity security committee meetings, County health services performance review meetings, technical and partner meetings as required.

Other

• Participate actively in PDQ programme meetings, planning and review activities, providing enhanced insight into nutrition programming.
• Actively participate in key relevant internal meetings such as Programme Review Meetings, Senior Management Team or Area-based meetings as required.  Participate in any donor visit to project(s) within the country office portfolio, as required.  

Contract Duration: 12 Months (with possibility of extension)

Number of Vacancies: 1

Work Location: Turkana and Samburu

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree or higher in pharmacy, Nursing, Nutrition, or related field.
• A minimum of three years of experience managing health commodities and supplies in complex settings.
• Experience leading a successful health commodities and supplies strengthening in Kenya or in a similar setting. Critical is experience and skills in strengthening health systems pillar on medical products and supplies through research and advocacy.
• Demonstrated understanding and knowledge of decentralized nutrition and health delivery programs in Kenya.
• Proven experience of working collaboratively with partners and/or key stakeholders in consortium.
• Excellent oral and written communication skills and proven ability to develop and present high quality donor reports. Fluency in English, both verbal and written, required
• Willingness to be based in Turkana County, with frequent travel to project offices and field sites within the Turkana and Samburu Counties.
• Highly developed cultural awareness and ability to work well in an international and matrix management environment with people from diverse backgrounds and cultures
• Strong results orientation, with the ability to challenge existing mind-sets.

• Experience solving complex issues through analysis, definition of a clear way forward and ensuring buy-in.
• Ability to present complex information in a succinct and compelling manner.
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Fluency in English, both verbal and written, required. 
• Commitment to Save the Children values, including willingness to abide by and enforce the Child Safeguarding policy

THE ORGANIZATION

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

 We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated