Job Vacancies at Mabati Rolling Mills Limited

The position is based in Nairobi.

Overall Purpose of the Position: Support HR Service Delivery and partner with other business functions to achieve operational excellence and business growth.

Specification

1. Employee Services:
   1. Establish and maintain employees services log
   2. Coordinate staff transport
   3. Process owner of all Employee Services-related processes and standard operating procedures and service level agreements (SLAs)
   4. Track outstanding issues/queries and ensure that they are resolved satisfactorily within targeted time periods
   5. Manage delivery of HR services according to agreed budget
   6. Provide timely information to support core HR processes.
2. HR Services Management:
   1. Ensure necessary support structures (systems and processes) are in place to carry out and deliver quality HR services
   2. Monitor process flows for quality and efficiency, and identify areas for process improvement
   3. Manage third party service vendors ensuring they meet agreed service levels and delivery within agreed cost, quality and time requirements.
   4. Focus on customer service and satisfaction when addressing queries and requests from all stakeholders and employees
   5. Keep abreast with latest HR practices and ensuring that these practices can be incorporated into the delivery model
   6. Actively contribute to HR initiatives and projects by providing support to the overall HR function in continuous improvement initiatives.
   7. HR Information System (Records Management and Time & Attendance):
   8. Support use of HR Information System including inputting data onto the system, generating relevant reports, attending to queries, liaising with payroll to resolve queries etc
   9. Independently process time and attendance data and resolve data discrepancies for payroll processing
   10. Ensure the accuracy and integrity of the automated time and attendance reports for payroll processing
   11. Review and verify employment records of new and current employees to ensure accurate determination and documentation of staff data in the system
   12. Respond to inquiries from managers, employees, and other stakeholders on a variety of Human Resources questions, referring more complex questions to the appropriate resource.
3. Database Administration:
   1. Coordinate printing and issuing of staff IDs
   2. Coordinate and ensure enrolment of new employees in HRIS
4. HR Analysis & Reporting:
   1. Prepare monthly HR reports with a detailed analysis to assist in management decisions
   2. Support with HR metrics and analytics to support internal and business focused HR reporting.

Requirements

1. At least a Bachelor’s Degree in Human Resource Management/ Business Management or an equivalent
2. Postgraduate qualification in HR/ CHRP or an equivalent
3. At least 3 years relevant working experience
4. IHRM Membership

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Overall Purpose of the Position: Responsible for the formulation and implementation of people and organization development strategies in support of business objectives. The position formulates partnerships across the HR function – workforce planning, talent acquisition, employee relations, policy interpretation and compliance, performance management and talent management – to deliver value-added services to management and employees.

Specification

1. Partner with line management in execution of HR strategy in line with the business objectives
2. Act as change agent to business through process design and approaches that support
3. change and transformation – striving to lead mutual processes to best practice status.
4. Analyze trends and metrics in partnership with HR peers to develop solutions; programs and policies
5. Provide guidance and input on business unit restructures, workforce planning and succession planning
6. Manage talent acquisition process in partnership with the hiring manager and ensures efficiency in turn-around time
7. Coordinate induction and onboarding of new hires in consultation with the hiring manager
8. Provides day-to-day performance management guidance to line management including but not limited to coaching, counselling, career development, disciplinary actions
9. Manage and resolve complex employee relations issues for sustainable industrial tranquility
10. Work closely with management and employees to improve work relationships, build morale, and increase productivity and retention
11. Provide HR policy guidance and interpretation
12. Evaluate issues, patterns, and trends to provide proactive insights for the design and execution of employee engagement programs
13. Partner with payroll and benefits administration to ensure compliance and efficiency in service delivery
14. Together with Learning and Development identify training needs for the business unit and formulate training plans
15. Participate in evaluation and monitoring of training programs to ensure that the objectives are met
16. Partner with the leadership and learning and development team to grow the capacity of key talents and high potentials (HIPOs)

Requirements

1. Bachelor’s Degree in business Administration/Management or any other business related course
2. MBA is an added advantage
3. Minimum 7 years of working experience in the specific role or as a HR generalist
4. Computer Literacy: Advanced MS Office operating skills
5. Must have knowledge in HRIS

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The candidate must have the ability to work independently with minimal supervision, demonstrate high integrity and professional ethics and make decisions on the role in a prudent manner.

Specification

1. Attend to walk-ins and customers enquiries within acceptable turnaround times.
2. Provide detailed & accurate product/service information to customers to enable them make informed purchase decisions.
3. Prepare sales quotations, Upon Confirmation of payment, key in customer orders for production.
4. Maintain updated and authorized prices & discounts for all second quality customers
5. Keep a proper/accurate record of the second quality/scrap customers
6. Prepare loading slips; ensure all documentation is in order for loading, invoicing until the vehicle is out of the premises – for second quality material
7. Prepare loading slips to dispatch for loading and ensure documentation is in order
8. Provide excellent customer service
9. Keep counter and display area clean, organized and presentable
10. Participate in monthly and annual stock taking exercise
11. Any others duties allocated by management.

Requirements

1. Diploma in Business Related Course
2. Bachelor’s Degree in Business will be an added advantage
3. 2 years general work experience with 1 year relevant working experience
4. Must have worked in the Manufacturing/Construction Industry
5. General knowledge on ERP systems is required