Assistant Director Of Secretarial Services at Uasin Gishu County Government

JOB GROUP ‘P’

Duties and Responsibilities

• Coordinate work with other executive and support staff to ensure a high performance, customer service-oriented work environment.
• Type and/or draft memoranda, correspondence, and other documents and reports often of a highly sensitive and confidential nature.
• Ensure materials and reports for signature are accurate and complete; proofread and check typed and other materials for accuracy, completeness and compliance with standards, policies and procedures.
• Schedule, prepare agenda and meeting materials and take minutes for various meetings and maintains the Governors calendars; coordinates, arrange and confirm meetings.
• Receive telephone calls, provide information and handle issues that may require sensitivity and use of sound, independent judgment.
• Respond to requests for information and complaints, refer matters to appropriate
• Departments and/or take or recommend action to resolve the request or complaint.
• Review, determine the priority and route incoming correspondence, reports, requests and instructions; handle or refer matters as directed.
• Act as liaison in coordinating matters between the Governor’s Office and department.

Requirements for Appointment

For appointment to this grade, an officer must have:-

• Bachelors Degree in Secretarial Studies or a Bachelor of Business Management/Administration or an equivalent from a recognized institution with Seven (7) years’ experience in a busy office
• Diploma in Secretarial Studies from the Kenya National
• Examination Council or equivalent qualifications from a recognized institution and have served in the grade of Senior Executive Secretary/Principal Office Administrator or any other relevant and comparable position in the Public Service or equivalent for a minimum period of three (3) years
• Proficiency in Computer Applications
• Good communication and interpersonal skills
• Ability to work with minimum supervision