Program Accountant - Animal & Human Health at International Livestock Research Institute (ILRI)

Job description

Key Responsibilities

• Financial Accounting, project management and donor reporting
• Develop and maintain appropriate databases to ensure project financial management is done to meet various program financial demands
• Prepare all projects payment requests for sub-grantees in collaboration with Project Manager (PM) and Project Leaders
• Follow up with finance to ensure timely payments to sub-grantees and ensure transfer advices are shared with partners
• Ensure project partners’ financial returns are submitted. Review advance requests and financial returns by partners with reference to contractual obligations and partner financial obligations liquidation effected in the One Corporate System (OCS)
• Prepare detailed monthly, quarterly and annual internal financial reports as requested by PM highlighting issues on over/under expenditure and adjustment of wrong postings in the system and also to facilitate monitoring and tracking of project finances, and decision making by
• Project leaders
• Maintain proper financial and project records of projects both soft and hard.
• Prepare donor financial reports/statement in collaboration with PM, Project Leaders and Finance department and maintain appropriate compliance donor reporting databases
• Compute project accruals annually and during project close outs and ensure they are captured in the system
• Raise invoices & follow up reimbursements and transfer advices from partners/donors
• Lead project specific audit and support external/internal audit as may be found necessary
• Support annual budget preparation by working with PM
• Proposal development- budget development
• Participate in meetings during proposal development
• Provide advise especially in unit costs etc. towards development of proposal budgets
• Prepare proposal budgets for review by PM and Project Leader
• Upload project budgets to the OCS System.
• Project settlements reports, travel expense reports, travel authorizations (TAs), requisitions
• Review Project Settlements Reports, Travel Expense Reports and TAs
• Review of all Terms of References for Program staff and consultants before approval by project leaders. Ensure that all support documents have been attached /provided for

Requirements

• Bachelor of Commerce (Finance option)
• Master of Business Administration (Finance option) will be an added advantage.
• Full accounting qualifications CPA (K) or ACCA
• Experience with projects Accounting
• Minimum of three years of relevant working experience
• Good personal organizational skills, accuracy and attention to detail
• Good communication and interpersonal skills
• Highly effective multi-tasking skills, with ability to coordinate, prioritize and organize workload and meet deadlines

Terms of Appointment

These are Nationally Recruited Staff (NRS) position; based at Nairobi, Kenya and open to Kenyan nationals only.

The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.

Job Level

This position is job level 2c Level 2, ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.

How to apply: Applicants should send a cover letter and CV expressing their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development by clicking on the "Apply Now" tab above before 22 March 2018. The position title and reference number REF: PA/AHH/03/18 should be clearly marked on the subject line of the cover letter.

ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants' bank accounts.