Assistant Office Administrator at Kilifi County

REF:CG/KLF/CPSB/ADVRT/35/06/18

The Assistant Office Administrator I will be accountable for the following duties and responsibilities:

• Taking oral dictation; using e-office to research and process data
• Operating office equipment
• Attending to visitors and clients
• Handling telephone calls
• Coordinating schedules of meetings and appointments
• Ensuring security of office records, equipment and documents, including classified materials
• Preparing responses to routine correspondence
• Managing office protocol and etiquette
• Managing petty cash
• Monitoring procedures for record keeping of correspondence and file movements
• Maintaining an up to date filing system in the office,
• Coordinating travel arrangements
• Handling customer inquiries and complaints
• Establishing and undertaking any other office administrative services duties that may be assignement

Requirement

• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC)

OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:
• Shorthand II (80 w.p.m.)
• Typewriting III (50 w.p.m.)/ Computerized Document Processing III
• Business English II/ Communications I
• Commerce II
• Office Practice II
• Office Management III/Office Administration and Management III
• Secretarial Duties II
• Certificate in computer applications from a recognized institution
• Shown merit and ability as reflected in work performance and results.

Terms of service for Assistant Office Administrator III:

Terms of Service: Permanent

Salary Scale: 22,380 – 27,680 p.m.

Other Allowances are as issued by SRC from time to time.

For candidates to meet the requirements of Chapter Six of the Constitution of Kenya, all applicants must obtain the following:

• Tax compliance certificate from KRA
• Clearance certificate from HELB
• Clearance certificate from Ethics and Anti- Corruption Commission (EACC)
• Certificate of good conduct
• Credit Reference Bureau clearance