HR Assistant - HRIS, Payroll and Benefits at Sanergy

We currently seek a HR Assistant – HRIS, Payroll and Benefits who will work in our Administrative and Procurement Department.

A typical day for you might include the following

Compensation and Benefits

• Ensuring sensitization of all benefits for staff is done annually and to completion
• Maintaining a benefits tracker of staff on all benefits payments made for the different benefits and the debits and credits and ensuring that the trackers at any one time are up-to-date
• Responding promptly to issues raised by staff concerning benefits and escalate where necessary
• Administering health plans and other benefits, including enrollment and terminations in a timely and efficient manner.
• Ensuring prompt submission and review of medical utilization reports and communicate observations and recommendations.
• Ensuring Accidents and incidents cases reported on Salesforce are added to incident and accident tracker.
• Collaborating with QHSE and Government Relations teams to ensure timely filing in and submissions of DOSH and insurance in case of any work Injuries.
• Ensuring GPL/GPA/WIBA claims and medical reimbursements have been submitted to insurers in a timely manner and reimbursements done to the Internal customer/Company
• Coordinating with insurance companies to resolve employee insurance challenges
• Reviewing and process insurance provider billings
• Reviewing costing schedules sent by the insurer and make sure they are accurate
• Liaising with procurement partners to ensure that PRs for benefits are approved and payment processed on time to avoid discontinuation of service.
• Continuously reviewing of Pension statements from the pension provider and summaries from accounting to ensure there are no discrepancies. Provide feedback to manager and the person concerned.
• Collaborating with the Government Relations team to get quarterly compliance certificate for NHIF
• Assisting in ensuring timely renewals of benefits on a yearly basis.

HRIS

• Ensuring that HRIS (Salesforce) staff profiles are 100% complete, accurate and up to date
• Onboarding new staff on Salesforce and benefits and support staff on HRIS issues and inquiries

HR Services

• HR administration, such as leave management, payroll administration, salary advance, contract reports and retrievals
• Administering payroll for 200+ employees on a monthly basis
• Liaising with Accounting Department in processing payroll and necessary deductions for the staff and ensuring the final commuted list of salaries and advances payable are checked and verified.
• Generating and distribute payslips
• Maintaining payroll records and keep them up to date
• Records management through maintenance of staff physical files and records, ensuring up-to-date. An audit should be done annually and report on missing documents shared with Talent Partners and Manager.
• Continuously check for missing documents from the trackers and send reminders to Talent Partners for the collection of the same.
• Ensuring issues and inquiries raised are addressed courteously and in a timely manner
• Providing reports when requested
• Ensuring timely turnaround time of handling business cards requests from internal customers. Recommended time is one week from time of the request
• Collaborating with the Design Specialist to create Posters for relevant HR events and Holiday notifications in a timely manner.
• Sending communications through bulk SMS to workmen concerning HR related issues.
• Collaborating with the Talent Partners and manager in having timely submissions of the overtime and Holiday attendance sheet.
• Preparation Certificate of service for staff
• Coordinating Clearances for Terminated staff
• Ensuring all contracts are ready for renewal

Skills and qualifications you’ll need

• Degree in Human Resource Management or Related field Diploma in Human Resource Management or Related field
• Minimum of 2 years in Compensation & Benefits Administration
• Computer literacy and familiarity with standard office computer applications
• Ability to work under pressure and meet deadlines
• Demonstrable experience in analyzing data
• Demonstrable experience in Payroll administration skills of a large workforce
• Working experience with Salesforce Human Capital Management Module is an added advantage
• Proficient with office computer applications
• Cultural Enabler: Ability to uphold the organizations values, creating and maintaining positive individual and collective relationships with relevant stakeholders.
• Acts as a change agent, developing and guiding the organizations capacities to continually adapt, translating this into effective and sustained change processes and structures
• Mandatory knowledge of Kenyan labour laws and processes including working understanding of Employment Act, Labour Relations Act and Work Injury Benefits Act
• Time management skills and attention to details
• Good interpersonal and communication skills.

Qualities you’ll need to fit in well with the Sanergy-Stars

• A collaborative spirit that compels you to work beyond your team
• A desire to understand and serve customers
• A willingness to embrace diversity, integrity, and empathy
• An innovative approach to assessing and testing new ideas
• An enthusiasm to achieve set targets and improve yourself professionally