Office Services & Property Coordinator at Kenya Tea Development Agency (MS) Ltd

Position scope

Reporting to the Manager, Property, the successful candidate will be responsible for Coordinating office services and property functions.

Responsibilities

• Carrying out frequent checks of the common facilities in the building including Conference/meeting rooms, stores and kitchens to ensure they are well kept and fit for purpose.
• Coordinating the use of the Conference Rooms for scheduled meetings and ensuring that resources are provided.
• Maintaining vendor and property files, including insurance certificates, outsourced contracts drafts, title deeds copies, etc. in accordance with prescribed standards.
• Opening work orders, coordinating and monitoring status of work assigned to vendors.
• Preparing land transaction and registration documents in liaison with legal department.
• Ensuring that all property documentation records are well maintained, and liaising with the relevant National and County government authorities to regularize any changes.
• Liaising with the Occupational Health & Safety Coordinator to ensure that the building inspection reports and certificates are obtained and filed accordingly.
• Attending court cases on land matters from time to time in liaison with legal department.
• Ensuring timely processing of Administration related service providers’ invoices for payment.
• Preparing the budget drafts for administration department
• Facilitating exemption from Stamp Duty for land transactions for KTDA and Her Factory Companies.
• Facilitating issuance of work permits for foreigners who may be employed by the organization.
• Ensuring that contracts for the service providers are up to date/ valid, and notifying management on expiry/renewal dates.
• Ensuring that all Governments Statutory Demand Notes are paid on time.
• Assisting the Head of Department in the management of KTDA Farmers Company.

Qualifications

The ideal candidate must possess the following qualifications and competencies: –

• Bachelor’s Degree in Property Management or Business Management related field.
• Minimum of four (4) years experience in a similar role
• Knowledge of occupational hazards and safety precautions.
• Must demonstrate high integrity and ethical practice.
• Must demonstrate ability to work independently with minimum supervision.
• Must be a team player who is able to work cordially in teams.
• Must demonstrate ability to multi-task.
• Should have ability to solve problems by applying relevant business knowledge
• Must have the ability to communicate for both written and oral communication
• Must be able to work under pressure.
• Must have demonstrated ability to handle departmental budgets, resources, processes, and relationships.
• Should have thorough knowledge of the relevant industry/sector as well as knowledge of regulatory requirements affecting the relevant sector.
• Must have ability to plan, organize, implement and evaluate departmental goals
• Must demonstrate ability to handle multiple and conflicting priorities, and work under strict deadlines.
• Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals.