Chief Manager - HR Administration at Kenya Revenue Authority (KRA)

The overall purpose of this role is to effectively lead the development and implementation of HR strategies, policies that enable the organization meet its strategic, business and operational objectives through delivering and managing all facets of HR Information Management, & Compliance matters & Reporting in the Authority.

Managerial / Supervisory Responsibilities:

• Responsible for linking HR Administration management to the Authorities strategic plan and determine the current and future HR needs based on the strategic goals;
• Oversee the development and review of HR Policies, frameworks and procedures to ensure compliance with legislative requirements, protection of KRA’s interests, reflection best practice and support of the delivery of KRA business objectives and promoting high standards of people management;
• Ensuring that records of all employees (active and inactive or closed) and matters pertaining to staff are maintained in a manner that is easily identifiable and retrievable without compromising its integrity and confidentiality.
• Effectively lead the development and implementation of HR strategies and policies that enable the organization meet its strategic, business and operational objectives
• Oversee the development of strategic reporting measures and mechanisms to show the impact of HR in the achievement of organizational goals
• Oversee the contract management process
• Direct the Design, implementation and evaluation of HR Audits
• Oversee the Facilitation of the development of filing systems, and maintaining the same to meet administrative, legal and financial requirements of the HR Division.
• Oversee staff transfers and deployments.
• Oversee development of work plans, reports and budgets and ensure timely and cost effective project implementation.

Operational Responsibilities / Tasks:

• Facilitate appropriate access to HR information
• Identify documents which are disposable as per the Ministry of Public Service guidelines and the Disposal Act and seek approval from the DC – HR to have the documents disposed off.
• Carry out organisation studies and reviews and work measurements to determine workloads and advice on optimum staffing level requirements.
• Formulate strategies and develop strategic plans for the development and implementation of programs that promote human resource efficiency;
• Ensure that KRA’s HR policies are implemented properly and consistently and that there are effective systems of compliance and audit
• Manage transfers, the exit process and confirmations.

Financial Responsibility:

• Monitors  budgets for the unit

Responsibility for Physical Assets:

• Responsible for physical assets assigned by the institution.
• Provide oversight for all departmental physical assets.

Decision Making:

• Make strategic, operational and financial decisions
• Plans the work of subordinates
• Assigns work to subordinates
• Monitors subordinates work performance
• Appraises/evaluates subordinates performance.

Working Conditions:

• Works predominantly in a comfortable environment.

Job Competencies (Knowledge, Experience and Attributes / Skills).

• Bachelors’ Degree in a relevant field
• Master’s Degree in a relevant field will be an added advantage.
• Higher Diploma in Human Resource Management/ Certified Human Resource Professional (CHRP).
• Membership to a Professional Body (IHRM)
• At least ten (10) years overall working experience, five (5) years of which should have been in a managerial role in a HR function.
• IT Proficiency
• Management skills and abilities
• Decision making and problem solving abilities
• Ability to influence HR matters
• Abilities to build and manage effective teams
• Knowledge of organizational development and change
• Excellent communication and interpersonal skills.