Stores Officer II at International Centre of Insect Physiology and Ecology - ICIPE

Responsibilities

• To undertake the day to day supervision of Stores operations and staff so as to deliver a customer focused service in accordance with agreed procedures and being responsible for implementing the Stores Management Policies.
• Carrying out comprehensive Stores functions relating to management of stocks that includes acquisition, verification of all receipts/issues to ensure they conform to the specifications as well as ensuring efficient distribution to user departments and timely updating of all transactions in OCS.

• To ensure accurate accountability of all Stores transactions, reconciling physical stock with system stock record and bin cards, as well as ensuring that there are no stock-outs at any given time so that research work flows seamlessly and preparing weekly, monthly and quarterly Stores reports by extracting details from OCS.
• To ensure that there is proper division and rotation of tasks within the Unit and creating an environment of learning and self-development, providing induction training to new staff in Stores policies/procedures as well as carrying out mid and end-year staff evaluations based on their KRA’s.
• Preparing for Disposal Committee meetings and ensuring that decisions made by the Institute’s disposal committee in relation to Donations/Disposals of old Lab Equipment, Information Communication & Technology (ICT) Equipment, vehicles, furniture, farm animals and any other items that are due for disposal are fully implemented and quarterly disposal reports provided.
• Work actively in promoting good employee relations, good communication and management of both internal and external relationships that includes support for both internal and external auditors during the mid and end-year stock-takes.
• Goods-matching of all stock and non-stock items received in OCS in a timely manner for approval by budget holders to facilitate payments to suppliers.
• Working closely with the Transport Unit in monitoring and ensure accurate updating of all fuel consumption records on daily basis and preparing monthly fuel consumption reports.
• Organizing for quarterly stock-takes as well as keeping and maintaining a well, organized record keeping/filing system that includes management of records in OCS Stores Module.
• Support change management at ILRI Stores Unit and Carry out other duties as may be allocated by the Senior Logistics and Stores Officer.

Qualifications

• Bachelor’s Degree in Supply Chain Management, or Logistics management.
• At least three years of experience in a similar post.

• Professional qualifications in Logistics management from the Chartered Institute of Supply Chain management (CIPS) or any other recognized professional body.
• Member of CIPS or KISM
• Experience in using micro soft Computer packages
• Strong organizational skills.
• Excellent communicator in both written and spoken English.
• Experience in customer service soft skills.
• Innovative and analytical skills.
• Good intuition to make crucial judgments.
• Excellent interpersonal skills

Terms of Appointment

This position is at job level HG 14 and open to Kenyan nationals only. The position is a 3-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances

This position is at job level HG 14 and open to Kenyan nationals only. The position is a 3-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances