Account Payables at Unigroup Transporters Ltd

Role Purpose

The role holder will be responsible for ensuring steady preparation, processing of payments and reconciling accounts payable transactions.

Reports to: Chief Accountant

Your Tasks and Responsibilities;

• Receive and authenticate all invoices checking for accuracy, procurement process and supporting documents.
• Post all invoices in the system accurately and to the right expenses/assets lines.
• Ensure that all documents are duly supported by an ETR invoice, Delivery Note, Goods Received Note, LPO/Contract, Requisition notes etc.
• Keep track of all payments and expenditures, purchase orders, invoices and statements.
• Monitoring cashflow availability before payments.
• Paying suppliers by scheduling pay dates and cheques.
• Preparing analysis of accounts payable and producing weekly, monthly reports.
• Confirming that all cheques or payments issued have been cleared through the bank account and any unpresented duly followed up and necessary action taken.
• To maintain petty cash that is adequate for the petty expenses and ensures timely cash reimbursement.
• Performing administrative duties such as data entry, sending bill reminders, filing paperwork etc.
• Participate in internal and external audit in producing the required data and supporting documents.
• Maintain & update accurate & verifiable Prepayments & Accruals schedules, Fixed Asset Register & monthly amortizations.
• Process statutory filing - VAT, WHVAT, NSSF, NHIF among others and making sure that no penalties are incurred.
• Liaise with KRA and other government agencies with regard to any challenges, audits etc. and ensure that those challenges are followed through and closed

Qualifications and Education Requirements

•  Bachelor Degree in Commerce or Business Administration
•  A qualified accountant (CPA (K))
•  At least 3 years’ working experience in accounts payables in a busy organization.
• Knowledge in accounts receivable will be an added advantage
• Ability to organize, multitask and prioritize activities.
• Excellent Excel & MS Office computing skills
• Be a person who is honest, trust worthy with high integrity.
• Experience in maintaining books using ERP systems.
• Have analytical and problem-solving skills.
• A strong personality with excellent written and verbal communications skills.
• The candidate should be aged between 28 – 35 years.