Accounting and Administration Analyst at Cytonn Investments

To enable Cytonn Properties provide efficient accounting and administration duties with precision to its tenants and residents, we are is looking for a dynamic and hardworking individual who is attentive to details and has strong entrepreneurial skills to join the Facility and Property Management team as a Accounting and Administration Analyst.

Responsibilities

• Perform period-end closing activities, including billing of utility, rent, service charge and property management fees from the facilities and management system, in addition to issuing statements by 1st of each month.
• Track compliance on collections of billed amounts and apply policy in place to enhance collection and record and collect penalties imposed.
• Process in the system daily deposits and create deposit detail, receipt of payments journals, file paper documentation.
• Perform bank and cash reconciliations and substantiate financial transactions with verified source documentation.
• Generate monthly, quarterly and annual financials and accounting reports.
• Prepare annual budgets and review expense ledgers and assist in recovery reconciliations including to ensure cost-effectiveness.
• Review service contract and the associated bills, including the procurement and settlement of the service providers payments as per the contracts.
• Review renovations or refurbishments quotes that will be presented against approved budgets by the Management Company.
• Conduct annual audit and present financials to Management Company.
• In coordination with facility manager/caretaker, ensure compliance to all procedures as listed in the lease and the Property Manager agreement.
• Advising the Facility Manager/Caretaker on increasing energy efficiency and cost-effectiveness measures.
• Monitor that service level maintenance contracts schedules are performed as per contracts and scheduled where necessary to ensure that they meet the needs of the facility.
• Ensure that facilities meet government regulations including payment of statutory requirements such as rent and rates and also meet environmental, health and safety standards.
• In coordination with Facility Manager/Caretaker, processing move-ins including leases issued to tenants of units managed by the property manager, tenancy application form for all tenants, as well as processing move-outs in the tenancy clearance exit form for any admin & accounting issues.
• Adequate supervision of the multi-disciplinary teams of service contract providers staff including cleaning, maintenance, grounds and security.
• Drafting reports and making written recommendations.
• Any other duties that may be assigned to the Analyst.

Requirements

• Certified Public Accountant of Kenya or equivalent qualification (CPA-K, ACCA), Degree is not a must.
• At least 2 years’ experience working in property management will be an added advantage.
• Communication and influencing skills, in person and in writing, and customer service skills.
• Analytical, decision making and problem-solving skills.
• A team player with ability to lead and manage teams.
• Attention to detail but also the ability to see the implications for the bigger picture, including having a commercial sense.
• Organization skills with good time management skills and ability to multi task, prioritise and to handle a complex, varied workload.
• Good knowledge of IT packages, including accounting or facilities management systems.