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  • Posted: Jan 24, 2020
    Deadline: Feb 5, 2020
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    ABC EXPAT offers professional services in the field of international mobility and business development. We assist companies and individuals with their first steps in Kenya and Uganda. We assist international companies willing to operate in Kenya and Uganda in order to ensure their compliance, facilitate their access to the market and incr...
    Read more about this company

    Administration Officer

    DESCRIPTION

    We are recruiting an Administration Officer on behalf our client in the journalism industry based in Nairobi.

    JOB PURPOSE

    This position plays a key role in the organizational strength of the company. Your scope of work will cover all aspects of Receptionist & Office Administrative Duties.

    DUTIES AND RESPONSIBILITIES

    • Implementation and maintenance of office and administrative functions.
    • Ensure compliance with Kenyan Immigration Status for every expatriate
    • Management of office phones, correspondence and queries.
    • Management of subordinate staff.
    • Management of procurement and suppliers’ policies and procedures.
    • Purchase of office supplies, stationery and equipment.
    • Management of office budgets.
    • Organization of in-house and external events and conferences.
    • Assets and inventory management.
    • Planning of meetings and prepare minutes of meetings.
    • Maintenance of health and safety office required standards.
    • Drafting of official documents.
    • Handle expenses and billing cycles.
    • Track stocks of office supplies & place orders appropriately
    • Replenishment & ordering of business cards, brochures, job cards, etc.
    • Preparing regular financial and administrative reports.
    • Administration & updating of company database.
    • Organizing a filing system for important and confidential company documents
    • Maintain a company calendar and schedule appointments
    • Book meeting rooms as required
    • Distribute and store correspondence (e.g. letters, emails and packages)
    • Preparation of reports and presentations with statistical data, as assigned
    • Arranging travel and accommodations.
    • Management of the reception & taking care of guests
    • Any other duties that are relevant to Office Administrative duties.

    QUALIFICATIONS

    • Fluent French (Spoken & Written) – Compulsory requirement
    • Business Administration & related academic backgrounds.
    • Office Administration working experience
    • Must have worked with International Companies or have International corporate culture background.
    • Fluency in other foreign languages will be additional value
    • Experience with office management software like MS Office.

    KNOWLEDGE, SKILLS AND ABILITIES

    • Ability to work under pressure with minimal supervision
    • Ability to handle confidential information
    • Strong ability to multitask with excellent time management skills
    • Strong written and verbal communication skills
    • Problem solving
    • Customer service skills
    • Bookkeeping
    • Flexibility
    • Attention to detail

    Method of Application

    This job has expired. Application is no longer allowed

  • Send your application

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Average Salary at ABC EXPAT
KSh 32K from 2 employees
Mysalaryscale.com

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