Administrative Assistant at People Bank

Responsibilities

• Need to support all rounded PMO (Project Management Office) activities for projects
• Manage project admin tasks including internal and external communications, coordination, project meeting documents preparation
• Work closely with client (including mainland colleagues) in monitoring and reporting project tasks progress
• Prepare and organise project documentation for internal review and audit
• Organise project activities to meet planned timeline
• Handle project billing and invoice activities with client
• Prepare monthly financial reconciliation and forecast reporting
• Execute monthly workplace security inspection, and manage DS&P (Data Securities & Privacy) related activities
• Handle workforce onboard / offboard process
• Keep track workforce vacation plan and timesheets

Requirement

• University graduate
• Fresh graduate or 1-2 year work experience
• Good numerical sense and able to do analytical tasks,and detail minded
• Good knowledge on MS Office, Excel Application, preferably knowledge in Lotus Notes Application and Basic Accounting
• Good language and communication skills in written and spoken English, Cantonese and Putonghua
• Organized and attention to details, be able to handle multi-tasking work
• Willing to contribute extra workload and time to meet required schedule