Associate, Finance & Administration East and Southern Africa at Rainforest Alliance

Position summary:

The Associate Finance & Administration (F&A), East and Southern Africa is a key member of the Regions and Support Units (Accounting, Finance, Global Internal Compliance, HR and IT). The Associate F&A will manage the day-to-day business administration, logistical support and human resources support for East and Southern Africa.

Responsibilities: 

Accounting/Finance

In close collaboration with Accounting Manager and Finance Manager:

• Support in the annual budgeting process;
• Support the review, approval and payment process of invoices and expenses;
• Ensure cashflows to enable all planned activities;
• Review the monthly transactions posted in the main financial system, and propose any reclasses where necessary;
• Ensure payment, filing and compliance of all statutory requirements;
• Ensure hardcopy and digital archiving of all accounting and financial documents compliant with national and organizational rules;
• Ensure proper tracking and justification of advances to staff;
• Monitor all the bank transactions and prepare monthly bank reconciliations;
• Organize and support country statutory annual audits in line with national and organizational requirements;
• Support audits, projects and annual, within the respective countries;
• Support projects’ budgeting, esp. on costing schedules, within the respective countries;
• Support monitoring of sub-grantees financials and capacity building where necessary;
• Support monitoring of the projects’ financial performance.

Human resources

In close collaboration with HR Business Partner:

• Manage payroll, payroll changes, employee benefits and statutory deductions;
• Assist in recruitment, onboarding, offboarding and disciplinary and grievance processes;
• Prepare staff contracts and manage timely contract renewals;
• Ensure compliance with Rainforest Alliance HR policies and procedures and compliance with national law;
• Ensure compliance with organizational HR procedures and national law;
• Manage secondary staff benefits (insurance and others);
• Support management and HR BP in HR related activities;
• Manage and monitor staff leave;
• Manages staff files;
• Keeps overview of leave entitlements, requests and balances.

Compliance

In close collaboration with Global Compliance Manager:

• Support compliance of RA policies and procedures in country;
• Review/prepare contracts and ensure their archiving in the salesforce platform;
• Ensure branch/subsidiaries meet all compliance requirements and ensure procurement and national contracts meets all RA and donor requirements.

Office management and IT support

In close collaboration with Director East Africa:

• Manage office facilities (rent, equipment, internet, phone, security, maintenance);
• Act as IT contact person and support solving IT issues.

Logistics and other

• Provide organizational and logistical support for workshops, events, meetings and trips;
• Support the drafting of country manual, internal regulations and other country specific rules and regulations;
• Support translations of documents as needed.

Qualifications: 

• Bachelor’s degree/professional qualification in Business Administration, Accounting, Finance or related field;
• At least 5 years of relevant work experience
• Professional experience with book-keeping and contractual management; human resources administration experience required;
• Excellent computer, communication, planning and organizational skills
• Ability to work independently and in a team;
• Able to navigate competing demands on time with a proactive and positive outlook;
• Written and verbal proficiency in English;
• Ability to handle sensitive information confidentially;
• Experience in a global work environment and/or international non-profit organization preferred
• Willingness and ability to travel up to 25% per year in the field, nationally.

Salary:

Commensurate with experience.