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  • Posted: Jan 20, 2020
    Deadline: Jan 21, 2020
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    The Japan Center for Conflict Prevention (JCCP) is an international Non-Governmental Organization established in 1999 in Japan, with its headquarter in Tokyo, Japan and an office in Nairobi, Kenya. JCCP’s mission is to build peace and resilient livelihoods, and help vulnerable groups and individuals recover from the effects of conflict, for sustainabl...
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    Invitation for Expression of Interest (EOI) for Consultancy Services of “Database Management system

    The Scope of Consultancy Services for “Database management system ” involves the following;

    The selected consultant is required to develop a software system / methodology to be used to digitize the collection of data by field agents:

    • The system should be availed in an online setup with accessibility from the internet.
    • The system should support different methods of uploading / capturing data as obtained by field agents including but not limited to:
      • Capture via computer devices (Web)
      • Capture via Mobile devices (SMS / App / WAP).
      • Storage of manually filled forms in a digital format i.e. Images for audit purposes.
    • The system should provide a mechanism to design field forms for use by agents.
    • The system should have a simple and intuitive front end design.
    • The system should have a backend to enable admins setup frontend enabling configs
    • The system should have automated backup and high availability mechanism.
    • The consultant will provide support/training/updates for the life of the system based on contractual agreements.
    • The system should generate the necessary alerts to system users.
    • The consultant is expected to advise JCCP on the proper hardware and software to adopt to ensure smooth running of the system capabilities.

    Deliverable and Time Frame

    Deliverable

    Time Frame

    • Requirements gathering- 2days
    • System design and presentation to JCCP. Proposal review and contract agreements.- 4 days
    • System development- 30 days
    • System testing against requirements- 7 days
    • System implementation- 3 days
    • User training and on-boarding (field and office)- 3 days
    • System maintenance- infinite
    • Total- 49 days**

    Consultancy payment

    This will be a fixed term contract with payments based on certified satisfactory deliverables. The 1st Installment of 70% fee payment will made upon submission of approved designing of the “Database management system” and adoption of engagement contract. The final 30% payment made upon satisfactory completion and submission of the final materials. The design will be satisfactory after meeting the requirements of JCCP.

    Required Experience

    • Experience in system design preferable web applications.
    • Experience in dealing with NGO and especially in interpersonal interaction programs.
    • Conversant with the latest system design and data analysis methods.
    • Previous works on similar projects is an added advantage

    Eligibility

    The interested consultant should submit the following documents;

    • Tax compliance certificate.
    • Personal Pin Number.
    • Curriculum Vitae.
    • Samples of past work.

    Method of Application

    The expression of interest (both technical & financial proposal) clearly marked “JCCP database management system” in the subject line and address “JCCP Tender Committee”. Send to: jccpkenya@jccp.gr.jp

    Closing date for submission of proposals: 21St January 2020 at 04.00pm

    Only those who will be pre-qualified will be contacted by JCCP procurement committee.

    Kindly note: Canvassing will lead to disqualification and blacklisted for future engagements.

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