Executive Assistant to the MD – General Business at CIC Insurance

PURPOSE:

Executive Assistant provides direct support to the Managing Director (MD) – General Insurance in relation to his responsibilities.

PRIMARY RESPONSIBILITIES:

• Under the direct supervision of the Managing Director-General Insurance, the Executive Assistant will be responsible for the following main duties:
• Provide dedicated substantive support and assistance to the Managing Director-General Insurance in the discharge of his responsibilities.
• Works with the Managing Director-General Insurance & HRBP to develop and maintain relations with MD’s direct reports.
• Receive and disseminating related information to external and internal clients;
• Raising all payments that relate to Executive Office;
• Coordinate and organizing for staff meetings i.e. Town halls etc.;
• Coordinate the logistics of the interview process for Senior Managers of the subsidiary i.e. Booking rooms, prepare documentation, filling of pre-interview forms;
• Assisting the prospects/Clients to resolve any queries that arises and
• Assist in liaising with intermediaries for effective customer experience at the MD;s Office
• Preparing for, meeting and greeting visitors to the office, anticipating needs and setting a professional yet warm and welcoming tone
• Helping organize & execute events when required;
• Working closely with the rest of the Operations Team to ensure smooth operations of the MD’s office

PERSON SPECIFICATIONS
Academic Qualifications

• Bachelor’s degree in a related field

Professional Qualifications

• Professional Certification (added advantage)

Experience

• Up to two (2) years’ relevant experience.

Skills and Attributes

• Excellent communication and presentation skills
• Problem solving skills
• Excellent interpersonal skills
• Excellent customer care skills
• Good analytical skills
• Computer literate in MS Office and other office applications