Finance & Operations Manager at Mary’s Meals Kenya

Mary’s Meals Kenya is delighted to be recruiting for a talented Finance & Operations Manager to join our team in Lodwar, Turkana county.

Reporting to the Country Lead, Kenya, with a dotted line to Mary’s Meals International Head of Finance, you will have responsibility for the overall financial management of Kenya programme and you will be a member of the Country Programme Leadership Team.

Key areas of responsibility include:

• Financial Management
  • To ensure robust overall financial management of the Kenya programme in line with Mary’s Meals financial processes and policies.
  • To lead, advise and support the finance team in the management of the organizational cash flow, payables, and receivables.
  • To ensure effective and consistent implementation of financial and accounting policies and procedures.
  • To develop and implement best practice finance and administrative systems, working with MMI finance colleagues.
  • To proactively advise on general financial matters or financial risks to the Country Lead.
  • To develop, implement and maintain robust systems of internal control which ensure good stewardship of Mary’s Meals’ resources, both financial and non-financial.

• Financial Reporting

  • To ensure that monthly reports are produced within agreed deadlines.
  • To ensure that year-end accounts are finalized on time.
  • To oversee the annual audit process, including preparation of all audit deliverables.
  • To ensure timely provision of financial information to MMI finance colleagues as part of the year end consolidation process.
  • To review and submit routine management and donor reports.
  • To oversee the management of the fixed asset register.

• Budgeting

  • To ensure the finance team prepares the annual budget in consultation with the Country Lead and MMI finance colleagues.
  • To ensure that budget reviews are prepared as and when required, in consultation with the Country Lead.
  • To provide timely information and commentary to support the monthly budget vs actual monitoring process.

• Procurement

  • To oversee the procurement, shipping, clearing and receiving of food needed for the programme
  • To coordinate the Internal Procurement Committee (IPC) and ensure that robust procurement policies and procedures are followed, in a transparent and fully accountable manner, ensuring compliance with current financial procedures, safeguarding value for money for the organisation and justifiable use of funds.
  • Manage and develop strong supplier relationships / supplier network.

• Distribution

  • Oversee the delivery of food to schools in line with programme needs, ensuring checks are in place for ensuring quantities delivered are in line with quantities required for each school across the programme.
  • Oversee safe and secure storage of all non-food supplies and inventory management e.g. spare vehicle parts

• Logistics

  • To ensure consistent and realistic budgeting and management of resources across the MMK team and support the Programmes Department in planning and management of resources.
  • To ensure the review, continuous improvement and implementation of logistics strategies, policies and operational procedures and to monitor and report on these policies and procedures.
  • To identify and follow up on issues of logistics weakness/non-compliance with the agreed policies and procedures.

• Fleet Management

  • To ensure there are robust vehicle use and management systems and procedures in place with adherence to local regulations.
  • To plan for and ensure there is an effective well-maintained fleet to meet programme needs across the whole of the Kenya programme.

• Governance & Information Technology:

  • Maintain key organizational documents and records.
  • Support the Country Lead to ensure that the Mary’s Meals Kenya programme is accredited and compliant with all legal requirements, in cooperation with the appropriate line Ministries.
  • To work with the Mary’s Meals International IT and Operations team to ensure maintenance and updating of information systems and infrastructure, including hardware, software, and applications.
  • To ensure that IT services and systems are well set up and maintained in all sites.

• People Management:

  • To Lead, coach and mentor Finance and Operations team and other relevant staff recruited in future in a proactive and supportive manner to encourage high standards and best practice in all aspects of programme delivery.

Qualifications, skills and experience

Essential

• Bachelor’s degree in Finance, Accounting or any other relevant field
• Fluent written and spoken English
• Able to work well with people of different cultures and nationalities
• Ability to work under pressure and meet deadlines
• Experience in leading a Finance function and leading, engaging and motivating a team of staff
• Proficient user of finance software e.g. Sage
• Strong interpersonal, communication and presentation skills
• Ability to manage, guide and lead employees to ensure appropriate financial processes are being used
• A solid understanding of financial statistics and accounting principles
• Working knowledge of all statutory legislation and regulations

Desirable

• Professional qualification such as CFA/CPA/CCAB or similar will be considered a plus
• Extensive experience of budget and financial management and implementation of internal control frameworks
• Experience of working in a charity or non-governmental organisation
• Experience in managing a logistics function.