Global Policy Officer at Life and Peace Institute

About the role

The Global Policy Officer provides programme assistance and coordination support to LPI’s IPIP initiative in the areas of work planning, supporting monitoring and tracking day-to-day implementation of activities, events management and internal and external coordination of actors to ensure effective execution of deliverables as well as providing grants assistance and budget follow-up support. Additionally, the Global Policy Officer will support on the content-side of IPIP-related work by providing background research and global trend monitoring as it relates to peacebuilding policy, providing input to and editing key outputs for targeted audiences, planning and providing support to key meetings and workshops in various locations across the world in order to realise the objectives of the programme. In addition, the Global Policy Officer will be required to support efforts around LPI’s broader global policy engagement as needs arise.

This full-time position is a part of LPI’s Inclusive Peace in Practice team. The post-holder will be offered an initial one-year contract and will be supervised by the Team Leaders for the Inclusive Peace in Practice initiative. The position will be based in Nairobi, Kenya. The candidate must have the legal right to work in Kenya.

Supervisor: Team Leaders, Inclusive Peace in Practice

Working relations

• Liaises closely with the Knowledge and Learning Advisors as their work relates to IPIP

• Liaises closes with country programmes as their work relates to IPIP

• Liaises closes with the Strategic Policy Advisor as their work relates to IPIP

• Relates to relevant/assigned Finance and Logistics teams on financial, administrative, logistics and operational issues

Tasks and responsibilities

Specific duties include, but are not limited to:

Programme planning, implementation, monitoring and evaluation (M&E), coordination and overall support (50%)

• Supports detailed quarterly and monthly planning, tracking and reporting of activities and outputs, including developing planning documents and managing project management tools/software for the programme.
• Ensures the day-to-day implementation of activities, events, meetings and deliverables as per the annual working plan – which includes travel planning, events management, meeting preparation, managing procurements and logistics needed to achieve programme objectives – as well as coordinates internal and external support for major deliverables.
• Conducts regular monitoring and evaluation of the programme and supports the drafting of donor reporting.
• Track project activities (using project management software) and expenditures and regularly monitor the budget versus actual spending, in collaboration with the Finance and Administration team and line managers, and work closely with the Grants Assistant, to ensure the implementation is compliant with donor regulations.
• Take the lead on information and database management for the IPIP initiative, with support from the Team Leaders.
• Support the translation of key programmatic outputs, as well as provide ad hoc translation during key activities.
• Provide logistical and advisory support to the Team Leaders and other relevant team members around key events and meetings aimed at linking LPI’s experiences, practice and research in contexts experiencing conflict to global discourse around peace and conflict.

Global policy programmatic engagement – background research, documentation, editing and writing and relationship-building (50%)

• Support the IPIP Team Leaders with background research in relation to the key thematic policy areas and deliverables.
• Provide input, write and edit to key documents, speeches, presentations, talking points, and other outputs (including social media and website) to communicate the work and findings of IPIP efforts aimed at targeted audiences.
• Assist with preparation for, participate in and document (including providing note-taking support) key meetings, workshops, interviews and Skype calls related to the programme.
• Consistently monitor and be well-versed with global trends, latest developments and trending topics related to global peacebuilding policy and share internally.
• Provide support to amplify LPI’s overarching policy messages, through a wide range of communications tools and media relations strategies, to global audiences.

About you

You are a curious, detail-oriented, creative and self-motivated professional who is interested in learning and growing with a relatively new and unconventional initiative – and with a genuine passion to see a more just and peaceful world. In addition, these are the required qualifications:

• At least a Bachelor’s degree in peace-and conflict studies, international relations, public policy and international development, or related fields.
• A minimum of two to three years of demonstrable success and experience in programme support to new initiatives and/or multi-level, multi-stakeholder projects and programmes in a non-governmental organisation.
• Experience with rigorous approaches to monitoring and evaluation, preferably related to peacebuilding and conflict transformation programming.
• Solid documentation, writing and editing proficiency in English as well as experience with monitoring and evaluation as well as donor reporting.
• Outstanding organisation, planning, events management skills; as well as relationship-building and networking skills.
• Experience with grants assistance, compliance and basic budget management
• Great interpersonal skills and demonstrated ability to work and thrive in a multi-cultural team.
• Willingness and ability to travel internationally, including to insecure, conflict-affected areas (up to 20%), and for longer periods of time.
• Fluency in French, Arabic, Somali, Swahili, Swedish or Amharic is meritorious.
• Previous work with a peacebuilding organisation is an asset.