Information Management Intern at UN Office for the Coordination of Humanitarian Affairs

Org. Setting and Reporting

The United Nations (UN) Office for the Coordination of Humanitarian Affairs (OCHA) is the UN Secretariat department responsible for bringing together humanitarian actors to ensure a coherent response to complex emergencies and natural disasters. OCHA also ensures that there is a framework within which each actor can contribute to the overall response effort.
The Information Management Unit (IMU) is responsible for strengthening the information management capacity of OCHA ROSEA in both disaster preparedness and response. The IMU provides coordination and leadership in the application of information management in disaster preparedness and response, helping to assure that the information resources and information management expertise required by OCHA to function effectively in emergencies is available; and build sustainable partnerships in advance of disasters that directly contribute to the predictable exchange of information in emergencies.
This internship will be based in Nairobi, Kenya, and the intern will be under the general guidance and direct supervision of the head of Information Management Unit. The internship is being offered for a minimum period of six Weeks, with a possibility of extension up to a maximum period of six (6) months, starting as soon as possible.

Responsibilities

• Support the Who-What-Where database, Contact Lists, Email distribution lists and humanitarian key figures update.
• Support OCHA ROSEA humanitarian response website updates - meeting calendar, document uploads etc.
• Support production of OCHA ROSEA graphics products.
• Support maintenance of the geographic data repository.
• Any other duties as may be requested by Head of the Information Management Unit.

Competencies

• CREATIVITY: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks "outside the box"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
• TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
• TEAMWORK: works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

To qualify for an internship with the United Nations Internship Programme, applicants must meet one of the following requirements:

• Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation from an academic programme. Applicants who are unable to commence the internship within one year of graduation shall not be accepted.
• The University degree must be in one of the following areas:
  • Geographic Information System (GIS)
  • Information Management
  • Information Technology
  • Graphics Design
  • Or in a related field.

Work Experience

Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for, is required. Please explain how your experience meets this criterion using examples.Languages

English and French are the working languages of the United Nations Secretariat. For this internship fluency in English (both oral and written) is required. Knowledge of French or Arabic is an advantage.

Assessment

Candidates will be assessed based on their Personal History Profile (PHP). Individual interviews may be conducted by the Hiring Manager directly for further consideration. A complete online application (Cover note included in the PHP) is required. Incomplete applications will not be reviewed. The cover Note must include:

• Title of degree you are currently pursuing;
• Graduation date (when will you be graduating from the programme);
• IT skills and programmes in which you are proficient;
• Explanation why you are the best candidate for the internship position.
• In your PHP, be sure to include all past work experience, if any;
• IT skills and three (3) references.
• Due to high volume of applications received, ONLY successful candidates will be contacted.
  Special Notice

Applicants are encouraged to apply for internships which relate directly to their studies and/or skills and expertise. Applicants are asked to please indicate preferences which best match her/ his suitability and do so carefully in order to enhance the value of the internship for both the intern and the receiving United Nations (UN) Secretariat department/ office. A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the UN Secretariat. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member.
For purposes of this advertisement, "child" means (i)the child of a staff member; (ii)the child of the spouse of a staff member (stepchild); (iii)the spouse of a child of a staff member or a staff member's spouse (son- or daughter-in law). "Sibling" includes the child of both or either parent of a staff member and the child.
In line with the UN Internship programme, the Office for the Coordination of Humanitarian Affairs-(OCHA) internship provides a framework by which students from diverse academic backgrounds gain exposure to the work of the UN through assignment to offices within the Secretariat. The Programme endeavors to attract qualified students, offering them an opportunity to enrich their educational experience through exposure to the work of the Organization. Equally, it provides the Office with the assistance of students specialized in various professional fields. The internship is an unpaid and full-time opportunity and the intern must adhere to the established official weekly working hours of the duty station where it is based with one hour for a lunch break. Qualified individuals may apply directly to this and other opportunities with the United Nations Secretariat at: https://careers.un.org

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.