Internship Opportunities at World Food Programme (WFP)

JOB PURPOSE

• The Procurement unit would like to harness the business-oriented analysis skills to better achieve its strategic goals of being agile, being reliable & cost efficient, supporting quality & safety, and strengthening national capacities & markets. With the intern on board we look forward to promote end-to-end visibility on procurement function, and leverage advanced analytics and optimization tools.
• Under the direct supervision of the Procurement Officer, the incumbent will be provided with close mentoring, guidance and technical supervision. Performance planning and reviews as well as learning and development discussions will be elemental part of the supervision.

KEY ACCOUNTABILITIES (not all-inclusive)

The tasks to be assigned to the intern include but are not limited to:

• Support on purchase requisitions and data analysis on prices and other key data points
• Ensure that data pipelines are robust and remain healthy to sustain automated analyses
• Support on collation and design of traceability template for deployment in local/regional procurement data collection
• Support progress against project milestones to ensure timely completion of project deliverables
• Leverage optimisation to enhance Procurement unit performance by way of system and process improvements
• Be proactive in liaising with the different FOs to collate analyse and present, in a timely manner, data for various reporting requirements
• Produce dashboards to support the work of Procurement unit
• Any other tasks required to support Procurement operations
• Be a proactive listener to Procurement unit challenges and propose relevant analytical support.

STANDARD MINIMUM QUALIFICATIONS

• Education : Recent graduate from a Bachelors programme (within six months prior to the application to the internship programme) in the field of Business Management or Procurement or a related field.
• Language: Fluency in spoken and written English.

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BACKGROUND

• The Innovation Unit is seeking an intern to support various Innovation projects under the Innovation Consultancy Services. The applicant would support various workshops with planning, co-facilitation and reporting, support field research projects, testing solutions and the documentations of all processes.

KEY ACCOUNTABILITIES (not all-inclusive)

Working in collaboration with Project Managers and Innovation Managers, the Innovations Unit Intern will support innovation projects as follows: 

• Assist in the organisation and preparation for events, meetings, innovation boot-camps and workshops (in person and virtual). 
• Support the facilitation of Innovation Workshops.
• Conduct user research and community engagement regarding issues on innovations in the humanitarian sector. 
• Assist in writing research reports including creative visualisation of the insights collected.
• Assist in drafting and writing documents and communication materials, including stories for social media, internal and external sites. 
• Assist in preparation of fundraising materials such as Concept Notes, Proposals etc and associated follow up meetings and actions.  
• Participate in relevant internal and external meetings relevant to the Innovation Unit as requested and assist with note-taking and documentation.
• Support any other activities related to innovation and achieving zero hunger as required. 

STANDARD MINIMUM QUALIFICATIONS

• Education: Recent graduate from a Bachelors programme (within six months prior to the application to the internship programme) in the field of Business, Communication, Social Sciences, Entrepreneurship, Agriculture, Nutrition, International Development, Public Policy or other related studies.
• Language : Fluent in written and spoken English

KNOWLEDGE AND SKILLS

• Ability to produce high-quality written materials and write clearly. 
• Proficiency in MS Office (Word, Excel, Power Point) and Online Communication. 
• Proficiency in creating high-quality presentations and reports
• Some experience in facilitating workshops and or group work or strong willingness to learn
• Basic understanding of Innovation Methodologies such as Human-cantered Design
• Strong project management skills.  
• Collaborative spirit, able to liaise with a wide range of people at all levels and across different cultures and to act with credibility and diplomacy.  
• Self-motivated and able to work with a high degree of autonomy. 
• Fully committed and motivated to achieve the aims of the UN World Food Programme. 
• Experience using innovative tools and methodologies (such as Human-centered Design) in humanitarian projects preferred.
• Good visual sense – affinity towards graphic design or creating clean and clear visual presentations preferred.

KEY COMPETENCIES

• Successful Innovation projects delivered
• Successful research projects submitted with clear insights.
• Successful Innovation workshops delivered

DELIVERABLES/OUTPUTS

• Quality reports
• Successful preparation of innovation meetings
• Innovative ideas

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JOB PURPOSE

• The risk unit is looking for an intern to support critical unit functions, here in Nairobi. It is a great opportunity to see how the risks are managed, compliance is enhanced and get exposure to both field missions as well as the office-based workplan in Nairobi.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the supervision of the Risk Officer, the Intern will:

• Assist in conducting regular Privacy Impact Assessments to review risks associated with WFP’s data collection, management and sharing practices. Analysis across systems (SCOPE, CTM, CFM, COMET. LESS) and modalities/ activities (in-kind, CBT, SFP, social protection, nutrition, etc.)
• Assist in developing data protection risk mitigation measures, and monitor their implementation with respective units/offices
• Proactively review data-sharing needs across the operation, and coordination and contribute to the development of respective data sharing agreements for the CO, in consultation with Legal, and partners.
• Assist in carrying out compliance assessments in the field and perform walk through tests to identify areas of improvements in the process.

STANDARD MINIMUM QUALIFICATIONS

• Education:  Recent graduate from a bachelor or graduate programme (within six months prior to the application to the internship programme) in Accounting, risk managed, data analysis, International Relations or Law Enforcement or other relevant field.
• Language:  Fluency in both oral and written English is required. Knowledge of another UN language is an advantage.

KEY COMPETENCIES

• Adaptable to an international, multicultural, and multilingual environment
• Availability and willingness to travel as required to different areas in Kenya
• Ability to work under minimum supervision
• Good communication skills and be able to work in a team

DELIVERABLES/OUTPUTS

• Quality reports
• Successful Missions
• Attending to queries and supporting staff accordingly.
• Ability to pay attention to detail
• Ability to learn fast and interpret data and explore systems
• Ability to learn fast and interpret data and explore systems

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JOB PURPOSE

• The National Development Advisor's function within WFP Kenya encompasses a broad and dynamic scope, focusing on strategic planning, policy analysis, partnership building, advocacy, and leading innovative finance initiatives. An intern will significantly enhance the function’s effectiveness by assisting with research, supporting communication efforts, and facilitating stakeholder engagement.

KEY ACCOUNTABILITIES (not all-inclusive)

The intern will engage in a range of tasks to support the National Development Advisor's strategic objectives, including:

• Conducting policy and strategy analysis, assisting in the development of advocacy materials, and contributing to partnership building initiatives.
• Participating in the monitoring and evaluation of national development plans, aiding in identifying alignment opportunities with WFP’s objectives.
•  Supporting in the preparation of reports and presentations for stakeholder engagement, including government officials and development partners, and assist in organizing and participating in relevant meetings and workshops.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Bachelor’s degree in Political Science, Public Administration, International Development, Development Economics and/or a related Field.
• Graduated no longer than 1 year ago from a Bachelor’s or equivalent studies.

Language:  Fluency in both oral and written English is required.

Additional skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiency in Microsoft Teams Platform
• Previous experience in Development, Policy analysis or a related field is an added advantage.

SUCCESS CRITERIA

• Effective assistance in analyzing government priorities and development strategies to align with WFP’s objectives, resulting in strategic advice that informs WFP's engagement and program implementation.
• Successful contribution to the development and implementation of advocacy materials and communication strategies that enhance WFP's visibility and role in national development.
• Meaningful participation in stakeholder meetings and workshops, demonstrating the ability to gather relevant information, engage with partners, and contribute to partnership building.
• The production of high-quality reports, briefing notes, and presentations that support WFP’s strategic objectives and decision-making processes.
• Demonstrable learning and professional development in areas relevant to WFP’s mission and the intern’s career aspirations, as reflected in their end-of-internship report

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JOB PURPOSE

• Management Services, especially the asset management and stores docket currently manages the assets received for the CO and dispatched to various offices and this workload is quite heavy and challenging as any errors can lead to loss of resources, damage of assets and in accurate data of the assets as well as the respective custodians of said assets, as well as the risk of theft in the stores.

KEY ACCOUNTABILITIES (not all-inclusive)

Asset & Stores Management

• The intern will work with Staff in asset and stores section in day-to-day activities.
• Receipt of assets in the stores either new assets from suppliers or old assets from other WFP offices.
• Tagging of assets
• Recording of new assets in the WFP Corporate systems Global Equipment Management System (GEMS) and generate the equipment record (EMR).
• Dispatch of assets to various offices and preparing Transfer Work Orders for the assets in GEMS
• Prepare and issuance of individual staff inventory forms.
• Support with the preparation of the monthly management report.
• Support with the preparation of the quarterly risk report.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Bachelor’s degree in Business Administration and/or Stores Management or equivalent.
• Graduated no longer than 1 year ago from a Bachelor’s/master’s degree or equivalent studies.

Language:  Fluency in both oral and written English is required. 

SUCCESS CRITERIA

• Accurate updated assets records in the GEMS (Custodian/location) following movement of staff within Nairobi Office.
• Accurate updated stock cards in the WFP non-food items (NFI) Stores.
• Timely closure of Work Orders upon receipt of goods in the NFI stores.

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JOB PURPOSE

• The Supply Chain unit is looking for an intern to support the unit in the various activities as will be assigned by the Supervisor or designated authority.

KEY ACCOUNTABILITIES (not all-inclusive)

• Under direct supervision of the Logistics Officer or delegated authority, provide support to Logistics operation and activities, following the standards processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Support invoice processing in coordination with Country Office, liaise whenever necessary with service provider/partner/retailer to expedite the process
• Support the planning and implementation of innovative supply chain operations, initiatives and services to ensure timely, cost-effective cash Based Transfer (CBT) operation.
• Provide technical advice and identify opportunities for improvement and innovation initiatives analyzing best practices from the humanitarian and private sector.
• Support the management of logistics retailers' contracts, including performance monitoring and measurements.
• Assist in Contracting operations, analysis, contract awards, performance evaluation of vendors.
• Prepare daily, weekly and monthly sitreps, supply chain dashboards and reports on supply chain country office operations
• Assist in monitoring the inventory management process to track trends and account for the inventory status from receipt to dispatch to final delivery points.
• Other logistics related tasks as required

STANDARD MINIMUM QUALIFICATIONS

Education:

• Bachelor’s degree in Supply Chain, Business Management or other relevant field.
• Graduated no longer than 1 year ago from a Bachelor’s degree or equivalent studies.

Language:  Fluency in both oral and written English is required. Knowledge of another UN language is an advantage.

KEY COMPETENCIES

• Adaptable to an international, multicultural, and multilingual environment
• Adaptable to an international, multicultural, and multilingual environment
• Availability and willingness to travel as required to different areas in Kenya
• Good communication skills and be able to work in a team
• Ability to work under minimum supervision

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JOB PURPOSE

• To learn basic IT operation process by working with IT colleagues to deliver standard software and hardware support services, as well as monitor and maintain a wide range of information sources, to contribute to the effective delivery of IT services.  

KEY ACCOUNTABILITIES (not all-inclusive)

• Learn by jointly working with colleagues to carry-out system and equipment maintenance tasks, such as back-up system data and system protection, to ensure they are running effectively and enable easy and efficient use.
• Undertake basic monitoring and troubleshooting of server systems to ensure a consistent delivery of IT services to staff. 
• Respond to basic queries about technology and systems to support the correct application of technology.
• Receive and inspect all incoming assets and report discrepancies in IT materials inventory to senior colleagues to ensure materials are effectively tracked. 
• Perform basic beta testing and support the roll out of new versions of centrally supported software to ensure software is operational for WFP staff.
• Ensure information is up to date and accurate within inventories, databases, websites, and archives in order to support senior officers in managing these systems. 
• With direction from senior colleagues, collate information to be included in standard material such as training documentation and web content, to contribute to the availability of information about services and products. 
• Follow set emergency response processes and procedures as required to provide support in enabling emergency food assistance needs to be met. 

STANDARD MINIMUM QUALIFICATIONS

Education: Completed an undergraduate  degree programme (e.g., a Bachelor’s degree) at a recognized university, in the area of Computer Science, Information Technology, or a related field.

Knowledge and Skills:

• Basic knowledge of computer hardware, software, and networking
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills

Language:  Fluency in both oral and written English is required. 

KEY COMPETENCIES

• Ability to work in a fast-paced environment and adapt to changes quickly

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JOB PURPOSE

Accountability to affected populations (AAP) is one of the core values that helps WFP to provide the best possible service to the people it assists. WFP’s commitment to AAP is founded on two main principles:

• Affected people have a right to be actively involved in the decisions that affect their lives.
• Engaging affected people in programme decisions makes food assistance more effective.
• To operationalize and achieve these commitments to AAP, the WFP Kenya Beneficiary Services team focuses on the following components: beneficiary engagement and communications, community feedback and response mechanisms (CFM), mobile monitoring (mVAM) and beneficiary identity management.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the guidance and Support of the Beneficiary Services team, the intern will:

• Receive, log, respond to, escalate, manage feedback received through the three CFM channels (email, SMS, helpline) and provide feedback to the complainant within agreed timeframes.        
• Analyse, categorize, and consolidate information about calls received and issues raised.
• Assist in capturing feedback throughout each stage of the project cycle from a beneficiary perspective by incorporating community consultations with appropriate attention to age, gender, and other characteristics.
• Work jointly with the entire beneficiary services team to regularly review and maintain the beneficiary feedback database.
• With guidance from the beneficiary services supervisor, interact with relevant units within WFP, partners, and government to escalate and follow up on complaints.
• Assist in drafting beneficiary communication materials.
• Administer mVAM surveys by collecting and submitting accurate, complete, and timely qualitative and quantitative data as required.

STANDARD MINIMUM QUALIFICATIONS

• Education : Currently enrolled in the University and have completed at least two years of undergraduate studies or have recently graduated from an undergraduate or graduate programme within the last 6 months from a university in the field of Community development, social sciences, data management, Communications, or other relevant .
• Language : Fluency in written and spoken English.

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JOB PURPOSE

• To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

• Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
• Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
• Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
• Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
• Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Coordinate all procurement processes for field offices ensuring timely delivery of the right goods and services.

OTHER SPECIFIC JOB REQUIREMENTS

• Demonstrate capability to work in partnership with other functional units.
• Strong understanding of procurement systems.
• Strong research and data analysis skills.
• Ability to work in a multi-cultural environment
• Proficiency in utilizing computers, including proficiency in using MS Excel

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of secondary school education. A post-secondary certificate in Procurement or related functional area. Level 2 CIPS certification (certificate in procurement & supplies). A degree in the functional area is desirable.
• Experience: At least 5 years of progressive experience in Procurement of Goods and Services with specific experience in vendor management.
• Language:  Fluency in both oral and written English.
• Knowledge: Demonstrated knowledge of UN Procurement Processes.  Demonstrated analytical capacity and communication skills. 

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day to day basis.

Applications for this position will close at 11.59 (East Africa Time) on 26 April 2024.

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JOB PURPOSE

• The security unit is looking for an intern to support critical unit functions, here in Nairobi. It is a great opportunity to see how the security unit works and get exposure to both field missions ‘life’ as well as the office-based workplan in Nairobi.
• The unit consists of three security colleagues well capable of supporting in the development of security risk management strategy and leading in its implementation to ensure safety and security of staff. Although the unit can plan and prioritise staff safety and security while ensuring strict compliance with established policies and procedures, the unit could use assistance in provides suggestions into how these practices may be improved.

KEY ACCOUNTABILITIES (not all-inclusive)

The intern, reporting to the Security Officer, is expected to participate and support in the following areas:

• SSAFE Training Hub: KCO security, in partnership with a training provider has established a hub to cater for security training needs for the country and the region. The intern will be a key asset in running the administration of the trainings, assessing the staff needs and ensuring overall success of the sessions conducted. 
• Communications and Reporting:  Emergency communication to staff on safety and security is a key tenet of duty of care. The intern will be involved in the management of the various platforms used for communication including routine testing.
• Security Operations Support: Compliance plays a big part in managing risk

STANDARD MINIMUM QUALIFICATIONS

Education:

• Bachelor’s degree in Security Management, International Relations or Law Enforcement or other relevant field.
• Graduated no longer than 1 year ago from a Bachelor’s degree or equivalent studies.

Language:  Fluency in both oral and written English is required. Knowledge of another UN language is an advantage.

KEY COMPETENCIES

• Adaptable to an international, multicultural, and multilingual environment
• Adaptable to an international, multicultural, and multilingual environment
• Availability and willingness to travel as required to different areas in Kenya
• Good communication skills and be able to work in a team
• Ability to work under minimum supervision

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JOB PURPOSE

• The Nutrition Unit sits within the Programme Support Unit (PSU) where it provides technical support relating to nutrition to the outcome areas. WFP Kenya launched its Country Strategic Plan (2023-2027) in July 2023. Nutrition has been integrated across the strategic outcome areas. Under strategic outcome one, the focus is on emergency contexts in Kenya having equitable access to adequate, safe, nutritious food, and inclusive, gender-responsive, nutrition-sensitive pathways to self-reliance. Strategic outcome two considers support to food insecure and nutritionally vulnerable populations to benefit from more nutrition-sensitive value chains that expand dietary diversity and healthy diets.
• Strategic outcome three focuses on capacity-strengthening support to national and county institutions and partners for Kenya’s inclusive, nutrition-sensitive, shock-responsive social safety nets and social protection systems and programmes to strengthen Kenya’s adaptive capacity to prepare for and respond to shocks.

The unit works on the following areas: 

• Providing technical advice to the Country Office and Area Offices on programme and policy issues, including assessment and analysis, activities, and transfer modalities for nutrition-specific and nutrition-sensitive programming in line with WFP standards and processes.
• Programme design and implementation of nutrition-specific and nutrition-sensitive interventions as well as proposal writing for resource mobilization efforts.
• Design, implement, and analyse assessments in collaboration with VAM and M&E units at the country office level. Assess the food and nutrient gap to identify multisectoral opportunities and entry points that contribute to improving the nutrition situation for households.
• Managing partnerships, including inter-agency collaboration, to ensure a robust multisectoral response to nutrition in both emergency and non-emergency settings.
• Develops and implements social behaviour change communication activities for nutrition in the country office.
• Track and analyze data to provide input into reporting activities and contribute to the review of annual country reports.
• Emergency preparedness actions, providing technical recommendations on contingency planning, risk analysis, and early warning related to nutrition risks.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall supervision of the Head of Nutrition, the incumbent will perform the following duties: –

• Support developing and implementing nutrition-specific and sensitive activities and monitoring processes per the CSP.
• Respond to routine queries with readily available support by senior staff and escalate where appropriate to provide a timely and accurate response to inquiries.
• Conduct field visits to project sites to monitor the implementation of projects and support with the preparations and conducting of mission visits to project sites by senior WFP officers or donors.
• Assisted in preparing nutrition-related reports and data analysis and ensuring deliverables adhered to WFP corporate standards and quality controls.
• Contribute to the writing of reports and funding proposals/concepts notes.
• Accompany WFP officials in nutrition-related partners’ meetings, workshops, etc., among other things.
• Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

• Education : Recent graduate with a Bachelors degree  in the field of Human Nutrition, Dietetics, Public Health Nutrition, Sociology and Social Work,  Programme Management in Humanitarian Settings within the last 6 months.
• Language : Fluency in written and spoken English.