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  • Posted: Oct 30, 2024
    Deadline: Not specified
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    Flexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support....
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    Operations Assistant

    Responsibilities

    • Keep and maintain the division project portfolio database (active and pipeline projects);
    • Prepare monthly, quarterly and ad hoc reports on the division’s portfolio management and performance; report on borrower’s fulfilment of the general and specific conditions applicable to loans and grants, for example audits;
    • Analyze supervision data, disbursement vouchers, and data concerning the cancellation of active project loans of the division’s portfolio, and in particular performance reports, paying special attention to risky projects; coordinate the missions schedule and collate related data for reports;
    • Coordinate preparation and monitoring of the administrative budget. Participate in identification of resource requirements, preparation, submission, and administration of the budget; recommended, if necessary, reallocation of funds, coordinate data on mobilization of bilateral resources.
    • Coordinate preparation of annual activity reports and portfolio analysis reports;
    • Liaise with the Technology Corporate IT Services department (TCIS), if necessary, for all issues relating to the SAP system and other information technologies; play the role of SAP resource person in the division; provide technical assistance to PL and GS Staff of the division in the use of SAP, PS
    •  Work with the Tasks Managers to update Project Data and ensure consistency of information into the BRAG, SAP PS, BPPS ;
    • Track active portfolio issues (Start up delays, supervision delays, disbursements delay, projects qualifying for cancellation, slow disbursements, etc…);
    • Prepare and Monitor the Department Mission Program;
    • Organize, arrange and provide portfolio information during the Division and the Departmental Meetings;
    • Perform other duties as assigned by the Division Manager

    Competencies (skills, experience & knowledge)

    • Hold a Bachelor degree or its equivalent in Economics, Business Management, Information Technology or in a related discipline; or a related field; 
    • Preferably a minimum of 4 years’ relevant professional experience;
    • Proof of citizenship or evidence of permanent residency or work authorization in the proposed country of employment.
    • Good working knowledge of operation particularly the information required for project cycle activities and portfolio management, planning, work programme, budget preparation;
    • Ability to work accurately, methodically and to meet deadline
    • Strong analytical skills to strategic vision and as well as ability to pay attention to details and work under pressure;
    • Ability to assess problems and develop realistic solutions quickly
    • Good written and oral skills in French or English with a good working knowledge of the other language
    • Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP Project is an added advantage.

    Method of Application

    Interested and qualified? Go to Flexi-Personnel on ats.flexi-personnel.com to apply

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