Payroll Specialist Accountant at HIAS Refugee Trust of Kenya

Reporting to: Head of Finance and Operations

Duration: 11 months Contract with possibility of renewal subject to availability of funding and performance

Main Duties & Responsibilities

• Preparation and processing of payroll for employees in the organization on a monthly basis
• Preparation and processing of monthly statutory/voluntary deductions for payment
• Maintain and review personnel timesheets on a monthly basis
• Manage organization payroll budget and expenses
• Address and resolve employee correspondence relating to the payroll system, that is the P9 Forms, Payslips, updating of voluntary deductions.
• Manage monthly payroll reconciliation
• Prepare monthly payroll allocation journal entries
• Entering and posting of payment transactions into the Great Plains Accounting System(GP) once approved by the Head of Finance and Operations
• · Prepare and facilitate donor verification exercises in review of payroll back -ups and vouching of supporting documents on needs basis;
• Assist in the preparation and coordination of project and institutional audit of books of accounts by internal and external auditors;
• Participate in projects’ budget preparation exercises on needs basis
• Assist in preparation of budgetary control reports and burnrates for donors/projects’ as assigned on a needs basis.
• Assist in preparation of monthly, quarterly and mid- year donor financial reports for submission to the Head of Finance and Operations.

Skills & Competencies

• Bachelor's Degree in Business or Accounting preferred, CPA (K)
• Proven experience in a payroll position in a fast-paced environment required
• 4 to 5 years’ experience as a Payroll Specialist
• Strong knowledge of tax and wage laws
• Good understanding of the common fiscal procedures
• Excellent verbal and written communication skills
• Strong computer literacy including Microsoft Office applications
• Exceptional multitasking and organizational skills
• Able to work effectively with minimal supervision
• Trustworthy with attention to confidentiality
• Outstanding organizational ability with great attention to detail