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The British High Commission in Nairobi is the diplomatic mission of the United Kingdom in Nairobi. It is located in the Upper Hill area of Nairobi.The British High Commission in Kenya maintains and develops relations between the UK and Kenya.We provide services to British nationals living in an...
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Main purpose of job:
Working to support the Director of Corporate Services, and the High Commissioner as Senior Budget Holder, by providing compliant and auditable Procurement functions across the BHC and in compliance with UK Government procurement policies. Manage relationships with key contractors, undertaking timely tendering exercises, liaison and coordination between BHC staff and suppliers to clarify requirements and improving BHC internal procurement functions. Collaborate with other Corporate Services team leaders on compliance issues to ensure that the BHC meets all internal reporting standards primarily around procurement and offer advice on procurement policies and procedures to the entire BHC.
Roles and responsibilities:
Procurement
Procurement Delivery (below £25k)
Assist the Director of Corporate Services in managing the contract tender process of various procurement/contract-related goods, services or work projects. These include sourcing of suppliers, input and agreement of specification, preparation of tender documentation, liaison and coordination with suppliers to clarify requirements, coordination and evaluation of bids. In addition, the job-holder will seek appropriate approvals, be involved in direct negotiations as necessary, facilitate agreement of contracts and management and closure of contracts, ensuring that they meet legal, audit, HM Treasury and Cabinet Office requirements.
Supplier Relationship Management
To review, report and manage supplier relationships with the help of Post contract managers, including resolution of contractual disputes, taking appropriate action to protect the FCDO’s interest.
Support to Procurement Hub (contracts above £25k)
Work closely with the Procurement Hub in delivering Post Procurement objectives for procurement delivery above £25k to ensure accurate reporting and compliance across all goods and services
Compliance:
Resources managed (staff and expenditure):
Directly line managing one staff member
Essential qualifications, skills and experience
Required competencies
Collaborating and Partnering, Building Capability for All, Achieving Commercial Outcomes, Managing a Quality Service
Application deadline 23 October 2020
Start Date 1 December 2020
Other benefits and conditions of employment
Working patterns:
Hours of work are 36.25 hours per week
Monday – Thursday 0715-1600
Friday 0745-1300
Flexible working possible on agreement with the Hiring Manager.
Leave:
Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:
Grade B3 (L) 30 days
In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.
Learning and development opportunities:
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