Records Assistant at Zetech University

The ideal candidate is a character that is performance oriented and a driven professional. S/he must be a highly committed individual who is proactive, self-motivated, customer focused and dedicated to offering service while providing solutions and support in a timely manner.

Duties and Responsibilities

The position holder will be responsible for the following duties amongst others:

• Maintenance of registry and archive, cleanliness
• Collection, storage and issue of students/staff mails from post office or any other collection point.
• Issue, storage and communication to students’ issues related to results/certificates
• Verification of student’s documents.
• Archiving-Sorting, weeding, classifying, indexing and preservation.
• Security of archive and registry.
• Ensuring proper, secure and computerized storage of documents for easy retrieval.
• Responding to internal and/or external information enquiries regarding students’/staff records
• Ensure cleanliness, orderliness, and proper arrangement of the registry.
• Assist on implementation of QMS standards in record management.
• Disposal of records in line with the Records Disposal Policy.

Qualifications

• Diploma in Records Management or a related area from a recognized tertiary/ institution.
• Experience in working with Document Management System and digitization of manual records.
• At least 1 year working experience in a similar role

Critical Attributes

• A proficient and forward thinking Individual
• Analytical with a hands on approach to tasks;
• Self-driven and results oriented.