ICT Project Manager Job at International Livestock Research Institute (ILRI)

The International Livestock Research Institute (ILRI) seeks to recruit an Information Communications & Technology (ICT) Project Manager to manage small to medium-sized and moderately complex projects.

This role will; develop the project scope, define project guidelines, obtain business and information technology sponsor approvals and coordinate the resources necessary to successfully complete the project. Other responsibilities shall include the refinement of requirements, project coordination, development of plans and schedules, resource planning and estimation and project maintenance.

ICT Project Manager Job Key Responsibilities

Project planning:

• Develops, and continually updates, project plans and schedules.
• Develops product breakdown structures.
• Identifies project dependencies prior to the start of the project.
• Works with the Business Analysts and the client to define/refine the project scope.
• Facilitates the gathering of information required to estimate project cost, resources, time and deliverables.
• Prepares all project management baseline products.
• Ensures that the project outcome reflects the goals of the client.

Resource management:

• Determines staffing requirements and forms project teams.
• Develops budget requests for resources.
• Works with resource managers in order to effectively align resources across projects.
• Provides work direction and leadership to assigned projects, including scheduling, assignment of work and review of project efforts.
• Evaluates project performance and makes recommendations for personnel actions.

Risk management:

• Identifies the elements of risk in a project.
• Analyzes and prioritizes project risks and assesses its potential impact to client.
• Develops and maintains risk plans, processes and systems in order to mitigate risk, with assistance.
• Creates action plan for risks that occur and follows through on plan.
• Maintains issue list, proactively escalating issues to project and departmental leadership to mitigate risk.
• Recommends and takes action to direct analysis and solution of problems.

Budget control:

• Estimates costs associated with a project including physical, financial and human capital costs.
• Develops a detailed cost baseline from cost estimations.
• Refines project cost estimates and confirms funding sources.
• Monitors and controls the actual cost of a project versus the budget.
• Reviews bills and evaluates factors that may potentially cause cost changes.
• Conducts in-depth root cause analysis of project budget discrepancies.

Procurement planning and vendor performance management:

• Assists with identifying which resources need to be procured outside the organization.
• Describes technical or other issues that need to be considered and assists in the development of Statement of Work (SOWs).
• Determines if external consultants or contractors will be required to complete project plan.
• Recruits and manages appropriate staffing resources.
• Provides advice and counsel to the vendor relationship decision-making and contract development processes.
• Evaluates service provider performance.
• Approves invoices for payment.
• Provides an issue escalation path and resolves vendor performance disputes.

Communications and relationship management

• Develops a communication plan to convey project scope, goals, milestones, budget, risk, status, change requests and critical issues to the client and project team.
• Assesses the effectiveness of the interaction and communication with the client and project team.
• Develops and maintains productive working relationships with business owners, project sponsors, vendors and key clients.
• Negotiates conflicts and resolves issues that arise.
• Acts as a mediator between stakeholders and team members.
• Resolves any issues and solves problems throughout the project life cycle.

Requirements for ICT Project Manager Job

• Bachelor’s degree in Computer Science, Information Systems, Business, or other related field.
• 5 to 7 years of relevant IT and business work experience.
• Working knowledge of business operations and systems requirements processes.
• Experience in supervising and building relationships with people at different levels.
• Demonstrated ability to launch and deliver ICT projects on time and within budget.
• Willingness and ability to travel domestically and internationally, as necessary.