Career Opportunity at International Organization for Migration (IOM)

VN No. : IOMKE/SVN/082/2016
Duty Station : Kakuma, Kenya
Classification : General Service Staff, Grade G3
Type of Appointment : 6 months with possibility of extension

Context:

Under the overall supervision of the Head of Sub-Office Kakuma and under the direct supervision of the Finance Admin Assistant Kakuma, the incumbent will carry out the following duties and responsibilities:

Core Functions / Responsibilities

• Post accounting transactions in SAP accounting system.
• Maintain a filing system and ensure the proper custody of financial documents – vouchers, bank correspondence etc.
• Assist in preparing cheques (supported by sufficient authorized documentation) and maintain safe custody of the currently used cheque books.
• Assist in preparing invoices to staff for private use of IOM resources such as vehicles, telephone and charter flights and follow up on payment.
• Serve as custodian of the Finance Unit’s stationery stock (including receipt books and taxi books) and office supplies & maintain a log for the same.
• Maintain a log to register all Travel Authorizations issued, telephone bills, overtime and annual leave.
• Assist in reviewing and processing travel claims and imprest accounts, and verify authenticity of the supporting documents provided.
• Assist in reviewing regularly vendor accounts and issue follow up messages for outstanding cases and provide timely feedback to the Administrative Assistant.
• IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
• Draft and send monthly accounts to Head office.
• Maintain a filing system and ensure proper custody of HR documents such as contracts, overtime, timesheets, personal individual files etc.
• Assist Administrative Assistant during his/her absence while on leave, STO or TDY.
• Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Secondary school diploma from an accredited educational institution.
• Holding CPA 2 (Having completed sections 1 to 4) or other relevant accounting qualifications is an advantage.

Experience

• At least 3 years of prior work experience in a busy accounts office.
• Prior work experience in an international organization an added advantage.
• Strong interpersonal and intercultural skills. Mature individual, able to work independently, pays attention to detail and meets deadlines.
• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
• Functional IOM competencies required: Effective communicator, Successful negotiator, Creative and
• Analytical thinker, and Active Learner, Team Player and Cross cultural facilitator.
• Ability to work under pressure and with minimum supervision.
• Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Word etc).
• Prior experience in usage of SAP an added advantage

Languages

• Fluency in English and Kiswahili is required.
• Turkana language is an added advantage

Required Competencies

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.

Other Information

• Any offer made to the candidate in relation to this vacancy notice is subject to funding
  confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment
  and verification of residency, visa and authorizations by the concerned Government, where
  applicable.
• Only candidates residing in either the country of the duty station or from a location in a
  neighboring country that is within commuting distance of the duty station will be
  considered.
• In all cases, a prerequisite for taking up the position is legal residency in the
  country of the duty station, or in the neighboring country located within commuting
  distance, and work permit, as applicable.