Procurement Assistant Job at The East Africa Trade and Investment Hub (the Hub)

Responsibilities for the Procurement Assistant Job

• The Procurement Assistant will be will be part of the procurement team. He/she will be responsible for, but not limited to, the following functions:
• Assist in market research and soliciting bids /quotes from vendors for items in adherence with program policies.
• Assist in procuring goods and services, identifying potential local/international vendors as outlined in field operations manual.
• Provide day-to-day operations and logistics support to the program teams.
• Assist in monitoring, tracking and expediting program procurement activities and delivery status of goods/services.
• Assist with updating the asset inventory and keep track of equipment movement.
• Assist in preparation, reviewing and issuing of the, request for quotation/proposals, purchase orders (PO), blanket purchase agreements (BPAs) and release orders.
• Maintain the procurement filing system and up-to date procurement physical files.
• Assist with invoice verification against travel authorizations, purchase orders and delivery notes and process payment against the invoice for vendors.
• Perform other relevant duties as assigned.

Requirements for the Procurement Assistant Job

• Bachelor’s degree in Business Administration or related field. Professional qualifications in procurement are an added advantage.
• At least one year work experience in procurement in a reputable organization. USAID project work experience is an added advantage.
• Excellent writing and communication skills.
• Proficient in Microsoft office applications.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Good interpersonal skills and ability to multi-task.
• Must have a good command of English in both oral and writing skills.
• Ability and willingness to learn and work with the program team.

Duration: One year employment contract with an option to renew upon satisfactory annual performance review.
Base of Operations: Nairobi
Reporting: The Procurement Assistant will report to the Senior Procurement Specialist.