Administrative Assistant Job at Kazini Africa

Responsibilities:

Communication Management

• Managing incoming correspondences – phone calls, letters and emails.
• Provide customers and visitors with information on the company’s services.
• Act as a first point of contact by representing the company in a positive manner.
• Act as liaison between departments to facilitate communication at the executive level.
• Planning, organizing and attending meetings and ensuring the Director is well prepared for meetings.
• Record and circulate minutes of meetings.
• Organizing and maintaining diaries and making appointments.

Data Management

• Manage both paper and electronic filing systems.
• Opening and maintaining customer files.

Reporting

• Updating management reports on sales and prospects.

Office Operations & Support

• Maintain inventory of office supplies, equipment and other consumables and expedite procurement of supplies.
• Manage travel and logistics details for staff.

Desired qualifications

• Diploma in Office Administration or related field.
• At least two (2) years minimum work experience in a similar role.