• Program Administrative Assistant at The African Population and Health Research Center (APHRC)

  • Posted on: 14 December, 2016 Deadline: 16 December, 2016
  • View Jobs in NGO / Non-Profit Associations View All Jobs at African Population and Health Res
  • Subscribe to free job alerts
  • The African Population and Health Research Center (APHRC) is a pan-African, non-profit, regional research institute that conducts high-quality research on population, health, education and urbanization and other development challenges facing sub-Saharan Africa.

    Program Administrative Assistant

     

    Key Responsibilities
    • Manage the Division Leader’s office and respond to queries in his/her absence;
    • Schedule appointments for the Division Leader and other members of the team as necessary;
    • Review emails, respond to routine enquiries and draft responses for the Division Leader;
    • Manage meetings of the Division, including preparing documentation and taking minutes as necessary;
    • Identify action points during meetings and follow up with the concerned parties to ensure that action is taken;
    • Coordinate reviews of applications to the institutional ethics review board and monitor compliance with conditions of approvals granted by National ethics review boards;
    • Maintain an effective record and filing system for contacts, project activities, correspondences, and documents for quick and easy reference;
    • Develop schedules and analysis to help review products from various units within the division;
    • Ensure confidentiality of information in Division Leader’s office;
    • Provide support in preparation and formatting of reports;
    • Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
    • Assist in contract preparations within the Division;
    • Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
    • Assist with financial management in the Division, including assisting with monitoring of the Division budget expenditure;
    • Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates;
    • Help in monitoring project implementation including review of burn rates on the online management accounting system and seeking from the division teams the rationale for projects that are delayed;
    • Maintain an effective record and filing system for contacts, donor correspondences and related documents; and
    • Support where appropriate in the planning and execution of the identified fundraising campaigns.
    Essential Skills
    • Diploma in business administration;
    • At least 7 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;
    • Good planning, financial and organizational skills;
    • Good computer skills;
    • Excellent communication skills (both written and verbal);
    • Excellent interpersonal skills;
    • Ability to communicate in French and experience working in a multidisciplinary and multicultural environment will be an added advantage.
    Desirable Skills:
    • Detail oriented, discreet, tactful, courteous;
    • Ability to work independently, set priorities, juggle tasks, meet deadlines;
    • Initiative and innovation in assessing situations, troubleshooting, conflict resolution, teambuilding; and

    Method of Application

    Interested applicants are encouraged to apply through our recruitment portal.
     
    Applications will be considered until 16th December 2016.
     
    Only short-listed candidates will be contacted.
    Cover letters should be addressed to:-
    The Human Resources Officer African Population and Health Research Center P.O. Box 10787 – 00100 GPO Nairobi

    Interested and qualified? Go to African Population and Health Research Center career website on hrs.aphrc.org to apply

  • ❮ Back to All Jobs
  • Know more about African Population and Health Research CenterSimilar Jobs
  • Search for jobs by keyword
  • Job Opening at Voluntary Service Overseas (VSO)
  • Director, Finance at Living Goods
  • Communications Specialist at DAI Kenya
  • Senior Monitoring and Evaluation Advisor at World Vision
  • Child Survival and Nutrition Technical Advisor at Save the Children International
  • Job Opportunity at Alliance for a Green Revolution in Africa (AGRA) - 2 Positions
  • Regional Managing Director at Nature Conservancy
  • Coordinator at Tear Fund International
Advertise your training programs and courses on MyJobMag
  • Filter Jobs
  • State | Search by region instead
    Field

    Industry

    Education

    Experience


    Also include jobs without defined experience

    Job Title

Display your company or industry jobs on your website or blog Get Started
 
 
Send your application through

Yahoomail Gmail Hotmail