• Jobs at The Global Programs for Research & Training - Flexi Personnel

  • Posted on: 19 December, 2016 Deadline: 6 January, 2017
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  • Our Client, Global Programs for Research & Training, is an international NGO wholly owned and controlled affiliate of the University of California San Francisco (UCSF).

    Global Programs seeks to recruit a highly competent individual for the following position: –

    Lead Evaluations Advisor

     

    This position requires a one-year commitment, with the potential for extension at the end of the period, subject to funding availability.

    Main Duties and Responsibilities: Under the supervision of the Director of Strategic Information, the Lead Evaluations Advisor will work independently and with the UCSF team, the Global Programs in-country team and the National AIDS and STI Control Programme (NASCOP) Strategic Information (SI) team to develop, organize and lead implementation of public health evaluation activities that are a priority to the Ministry of Health and its partners.

    He/she will:

    • Serve as lead evaluator for Global Program evaluation projects
    • Work closely with NASCOP to develop an evaluation plan/design for its HIV programs, collect data, develop relevant instruments, and report findings
    • Develop and implement mixed method evaluation designs including methodology, data collection tools, and data collection protocols
    • In collaboration with MOH, Coordinate and conduct data collection and analyses
    • Prepare appropriate reports for various audiences and stakeholders at County and National level
    • Create a variety of ways in which to share evaluation data for program stakeholders
    • Provide training and technical support to MOH and partners on conducting evaluations
    • Work closely with and mentor junior staff
    • Organize and maintain project materials
    Minimum Requirements:
    • Master’s or doctorate degree in public health, evaluation, epidemiology or related field
    • Minimum 8 years of progressive professional experience in designing, coordinating and implementing public health evaluation projects
    • Proven capacity in designing and implementing robust mixed-methods – qualitative and quantitative – evaluations.
    • Strong analytical skills for interpreting quantitative and qualitative data
    • Demonstrated experience in analyzing and writing professional evaluation material
    • Excellent writing skills including editing and proofreading as well as strong verbal communication skills
    • Ability to tailor written, visual, and verbal presentations to different audiences, as appropriate
    • Experience in planning and coordinating multiple projects
    • Demonstrated ability to work with a multi-disciplinary team.
    • Availability to travel (local and international)
    Other desired skills / qualities:
    • 3 years’ experience supervising/leading a team.
    • Strong background in international health and evaluation/research methods
    • Experience working with a PEPFAR funded agency
    • Fluency in English and Kiswahili

    go to method of application »

    Information Technology (IT) Manager

     

    Reporting to: Director of Finance and Operations
     
    Location: Nairobi

     

    Job Purpose: The Information Technology Manager is responsible for the smooth running of the organisations computer systems.

    Qualifications and Experience Required:

    • Bachelor’s degree in Information Technology or related field
    • 6 years’ experience in Information Technology
    • Experience working with non-governmental organisations
    • Experience with computer networks, network administration and network installation
    Skills and Attributes
    • Personal integrity and transparency
    • Excellent management & leadership skills
    • Great communication skills
    • Excellent customer/client satisfaction skills
    • Excellent analytical and problem solving skills
    • Ability to prioritise responsibilities under pressure and be self-motivated
    • Fluency in written and spoken English.
    Roles and Responsibilities
    • Ensure security of data, network access and backup systems
    • Assess available internet service providers for internet speed and cost and contract with appropriate service provider
    • Provide application support including hardware/software installations
    • Perform routine maintenance of all network and server hardware
    • Configure and manage active user directory in the organisation
    • Configure, and deploy staff’s hardware, software and peripherals
    • Receives and logs requests for support from users and responds to the requests in a logical and prioritized manner
    • Assist in resolving problems and faults occurring in the operation of hardware and software
    • Provide guidance and advice to staff on policy issues related to IT equipment safety and maintain confidentiality and observe data protection guidelines of the organization
    • Ensure monitoring progress of requests for support and ensure users and other interested parties are kept informed
    • Ensure software licenses are in place for applications used
    • Ensure data is backed-up regularly
    • Train other staff on IT functions to empower staff to handle basic support matters
    • Maintain a list of all deployed IT equipment by hostname/serial numbers and track which users they are deployed to and track any changes that occur
    • Continuous review and upgrade IT systems in line with organisation needs
    • And any other duties assigned

    go to method of application »

    Accountant

     

    Reporting to: Finance Manager
     
    Location: Kisumu

     

    Job Purpose: The accountant will be responsible for the effective and efficient processing of financial data.

    The accountant will apply accounting principles and procedures and provide accurate and timely financial information.

    Qualifications and Experience Required:

    • Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA) finalist
    • Bachelor’s degree will be an added advantage
    • 3-5 years’ experience in accounting. Experience with CDC/NIH funding will be an added advantage.
    • General of US Government rules and regulations related to financial management of grants and cooperative agreements.
    • Proficiency in Microsoft Office applications and accounting systems/software, QuickBooks preferred.
    • Supervisory experience an added advantage.
    Skills and Attributes:
    • Personal integrity and transparency
    • Good interpersonal and communication skills
    • Strong analytical, documentation and presentation skills
    • Excellent verbal and written communication skills, including report writing
    • Ability to prioritise responsibilities under pressure and be self-motivated
    • Ability to travel to project areas
    • Excellent interpersonal skills and demonstrated ability to work effectively in a team
    • Fluency in both written and spoken English
    Roles and Responsibilities
    • Prepare vouchers, invoices, and other payments documents and ensure that all transactions are fully supported with appropriate back-up documentation
    • Manage checks or wire transfer requests based on approved documents and present to approved check signers for review and signature
    • Process supplier invoices in a timely manner
    • Ensure preparation and submissions of all statutory payments are made on time
    • Record cash receipts and make bank deposits
    • Maintain the cashbooks of the main accounts
    • Record bank payment vouchers daily in the bank log book
    • Set-up MPESA for all petty cash transactions by program staff
    • Manage and reconcile MPESA transactions
    • Maintain journal entries of all accounting transactions.
    • Record financial data into the accounting software.
    • Organize and maintain accurate and complete accounting records.
    • Prepare monthly bank reconciliations for the main accounts.
    • Monitoring and reconciliation of accounts payable and receivables
    • Maintain an orderly accounting filing system
    • Maintain the chart of accounts
    • Verification of the petty cash counts
    • Prepare budget status reports for all programs and share with manager and technical leads managing budgets
    • Supervise and oversee the work of the Field Office Accountants
    • Any other duties as may be assigned by the Finance Manager

    go to method of application »

    Field Office Accountants - 2 positions

     

    Reporting to: Accountant
     
    Location: Kisumu or Suba / Rongo

     

    Job Purpose: The sub-county accountant will be responsible to ensure that utility services are made available and bills paid promptly, coordinate use of project assets and equipment, handle and account for field imprest, maintain project financial records and prepare weekly reports.

    They will apply accounting principles and procedures and provide accurate and timely financial information.

    Qualifications and Experience Required:

    • Minimum CPA II to Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA) finalist
    • Bachelor’s degree will be an added advantage
    • 1-2 years’ experience in accounting
    • Proficiency in Microsoft Office applications and accounting systems/software. QuickBooks preferred
    Skills and Attributes:
    • Personal integrity and transparency
    • Good interpersonal and communication skills
    • Strong analytical, documentation and presentation skills
    • Excellent verbal and written communication skills, including report writing
    • Ability to prioritise responsibilities under pressure and be self-motivated
    • Ability to travel to project areas
    • Fluency in both written and spoken English and Swahili
    Roles and Responsibilities
    • Prepare vouchers, invoices, and other payments documents and ensure that all transactions are fully supported with appropriate back-up documentation
    • Manage bi-weekly petty requests based on approved documents and present to accountant for review and disbursement
    • Record cash receipt and make required petty cash transactions
    • Maintain the sub county cashbooks
    • Set-up MPESA for all petty cash transactions for specific vendors
    • Manage and reconcile MPESA transactions at sub county level
    • Prepare monthly sub county petty cash reconciliations for the organisation main accounts.
    • Maintain an orderly accounting filing system
    • Prepare weekly petty cash counts reports
    • Monitor budget through expenditure tracking
    • Prepare budget status reports for programs and share with Accountant
    • Any other duties as may be assigned by the Accountant

    go to method of application »

    Program Administration Officers - 3 positions

     

    Reporting to: Finance Manager
    Location: Suba, Migori or Kisumu
     
    Job Purpose: The Administrative Assistant Officer is responsible in ensuring effective and smooth functioning of the Finance and Administration at the field office (Suba, Migori, or Kisumu). 
     
    He/she will be responsible for maintaining the accounting system, bookkeeping, financial reporting, and the cash and bank accounts. 
     
    The person will also handle program logistics.
     
    Qualifications and Experience Required:
    • Bachelor’s degree in Commerce, Business Administration, Economics, Finance or equivalent
    • Certificate/Diploma in Business Management/Administration/Logistics or equivalent is an added advantage
    • 2-3 years’ relevant experience
    • Proficiency in Microsoft Office applications
    Skills and Attributes:
    • Personal integrity and transparency
    • Good interpersonal and communication skills
    • Analytical, documentation and presentation skills
    • Good verbal and written communication skills, including report writing
    • Ability to prioritise responsibilities under pressure and be self-motivated
    • Fluency in both written and spoken English
    Roles and Responsibilities
    • Follow policies and procedures for the financial management and sub-grant of the program
    • Develop and implement a monthly work-plan system to determine activities and targets for the period.
    • Custodian of Petty cash for the field office
    • Process petty cash payments in line with the organisation policies and procedures
    • Prepare cheque vouchers for the field office accounts and cheques to ensure proper and sufficient support documents are attached
    • Ensure all approvals/authorization are received before cheques are written or any other financial transaction taking place at the field office
    • Prepare cash flow projections for the field office
    • Prepare procurement requisition requests for the field office
    • Respond to vendor inquiries including research outstanding balances and staff inquiries regarding outstanding vendor payments
    • Field imprest and cash management
    1. Prepare weekly reimbursement requests
    2. Prepare and update imprest register
    3. Manage cash and liquidity levels in the Study
    4. Make payments of approved transactions from petty cash on various goods and services delivered/offered.
    • Budget Preparation and dissemination as instructed
    1. Assist with the preparation study budget with consultation with the Program Manager and the PI
    • Procurement management
    1. Prepares and submits annual study procurement plan to the head of procurement
    2. Follow through with the procurement department for supplies delivery
    3. Maintain and update inventory registers of all consumables
    • Human Resources:
    1. Distribute and keep track of staff timesheets
    2. Maintain leave database for the study staff
    • Transport and Logistics
    1. Oversee transport management and vehicle maintenance in the study
    2. Make hotel bookings for trainings, meetings and visitors
    • Assist in financial record keeping and reporting at the field office level
    • Maintain strict confidentiality of all privileged information regarding both human resources and fiscal matters
    • Implement any corrective actions subsequent to audits, both internal and external
    • Any other duties as may be assigned by the Finance Manager

    go to method of application »

    Supplies Officer

     

    Reporting to: Procurement Manager
     
    Location: Kisumu

     

    Job purpose: The Supplies Officer is responsible for receiving, warehousing, and distribution services of materials, equipment, and supplies and supervising assisting staff.
     
    Qualifications and Experience Required
    • Diploma in purchasing and/or supply management.
    • 2-3 years of experience in a similar role. Experience in CDC/NIH funded projects will be an added advantage.
    • Degree in relevant course will be an added advantage.
    Skills and Attributes
    • Personal integrity and transparency
    • Fluency in written and spoken English.
    • Demonstrate ability to work constructively in a team
    • Demonstrated ability to use Microsoft Applications (Word, Excel)
    • Good analytical and organizational skills
    • Health and safety management
    • Demonstrated ability to manage distribution processes and inventory control
    Roles and Responsibilities
    • Maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, policies and procedures.
    • Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
    • Checks each delivery of goods to confirm specifications are met.
    • Updates all records including but not limited to bin cards, goods received/returned notes, acknowledgement vouchers of goods delivered all sites.
    • Monitors expiration dates of all items and informs the technical officers responsible
    • Implements distribution plans provided by the technical team
    • Updates the supplies register of supplies procured and record all distribution movements
    • Controls inventory levels by conducting physical counts and reconciling with data storage system.
    • Maintains physical condition of warehouse by inspecting equipment and issuing work orders for repair and requisitions for replacement.

    go to method of application »

    Human Resource Assistant

     

    Reporting to: Human Resource Manager
     
    Location: Kisumu

    Job Purpose: The Human Resource Assistant will provide support to the human resource function under the human resource manager.

    Qualifications and Experience Required
    • A diploma in human resource management
    • 2-3 years of experience as a human resource assistant
    Skills and Attributes
    • Personal integrity and transparency
    • Conversant with Kenyan employment laws and legislations
    • Competent with computer software applications including Microsoft Office programs (Word and Excel)
    • Ability to communicate clearly and concisely, both orally and in writing.
    • Must be proactive, non-judgmental, organized and detail-oriented.
    • Must have excellent interpersonal skills and a team player
    • Good analytical and reporting skills
    • Fluency in written and spoken English.
    Roles and Responsibilities
    • Assist the Human Resource Manager in recruitment of staff
    • Prepare job descriptions, post positions, assist with screening of applicants as needed
    • Receive and record all job applications
    • Participate in screening interviews as needed
    • Open HR files for all new employees and ensure files are kept updated for all existing employees
    • Assist with the new employee on boarding and orientation
    • Prepare the payroll for approval by the Human Resource Manager
    • Compile staff details for payroll processing i.e. bank account details, NSSF, NHIF, PIN, ID
    • Distribute pay slips
    • Periodic preparation and reporting on all HR metric as required
    • Track all employee sick, vacation, and medical leave
    • Process all leave applications
    • Review employee timesheets for accuracy and completeness. Ensure employees are apportioning effort across projects accurately.
    • Conduct employee engagement activities and assist in management of employee relations
    • Assist with implementation of the performance evaluation process.
    • Any other duties as may be assigned by the Human Resources Manager

    go to method of application »

    Transport and Logistics Assistant

     

    Reporting to: Transport and Logistics Manager
     
    Location: Kisumu

     

    Job purpose: The Transport and Logistics Assistant is responsible for providing Logistics support to the program activities, ensuring compliance to logistics procedures.
     
    Qualifications and Experience Required
    • Diploma in a relevant field
    • 2-3 years of experience in a similar role.
    • Experience in CDC/NIH funded projects will be an added advantage.
    • A certificate in logistics management will be an added advantage.
    Skills and Attributes
    • Personal integrity and transparency
    • Fluency in written and spoken English
    • Demonstrate ability to work constructively in a team
    • Certificate in Microsoft Applications (Word, Excel)
    • Good analytical and organizational skills
    Roles and Responsibilities
    • Responsible for the assets and inventory management in terms of ordering and maintaining stationery, equipment and supplies for program sites and offices
    • Update the asset register at the program offices and sites for all assets procured and record all asset movements
    • Oversee the repairs and maintenance of building and office equipment
    • Prepare and submit to the Transport and Logistics Manager fuel consumption reports for boats, motorbikes and vehicles
    • Ensure all vehicles are in a good working condition through routine checks and adherence to maintenance schedule, ensure efficient and effective fleet management system, and adherence to auto safety procedures
    • Ensure all vehicle, motorbikes, and boats insurance policies are up-to-date
    • Ensure accurate filling of mileage logs and fuel consumption and reconciliation reports for all vehicles, motor bikes and boats
    • Ensure vehicles are installed with the fleet monitoring system and conduct routine spot checks to confirm condition
    • Ensure that all first aid boxes, fire extinguishers, flash light, tow ropes, jumper cables and other tools are always in a serviceable condition and that all drivers are familiar with their usage
    • Report to the Transport and Logistics Manager any defects, including any accidents involving vehicles, and ensure documentation and filing of appropriate incident reports.
    • Other duties assigned by the Transport and Logistics Manager

    go to method of application »

    Procurement Assistants - 2 positions

     

    Reporting to: Procurement Manager
     
    Location: Kisumu, Nairobi

     

    Job Purpose: Assist the Procurement Manager in coordinating procurement for Global Programs including the various programme offices.
     
    Qualifications and Experience Required
    • Diploma in procurement and supplies, a degree will be an added advantage
    • 2-3 years of experience in procurement preferably in a non-governmental organization.
    • Qualification in professional course such as CIPS is an added advantage.
    Skills and Attributes
    • Personal integrity and transparency
    • Fluency in written and spoken English.
    • Strong interpersonal skills
    • Team player
    Roles and Responsibilities
    • Assist the Procurement Manager in the supply chain function for Global Programs projects which includes procurement of goods, works and services, disposal of stores, inventory and contract management.
    • Liaise with the Procurement Manager in prioritizing and execution of emerging procurement, identifying and pre-qualifying vendors, preparing bids, and other administrative and maintenance requests.
    • Contribute towards the development of procurement plans and processes ensuring compliance with wider procurement policies and Global Program standards.
    • Liaise with program Technical Leads and site offices to prepare procurement plans on an ongoing basis.
    • Collate data and contribute to preparation of accurate and timely reports of procurement activities,
    • Develop strong relationships with vendors. Work with finance team to ensure vendors are paid in a timely manner.
    • Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
    • Manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
    • Provide revision and proof-reading services for standard procurement related documents, to contribute to the development of accurate documentation
    • Perform other related duties as may be delegated by the Procurement Manager

    go to method of application »

    Field IT Officer

     

    Reporting to: Director for Programmatic Operations for Bixby Programs
     
    Location: Kisumu

     

    Job Purpose: The Field IT Officer is responsible for the smooth running of the organisations’ Kisumu office computer systems.
     
    Qualifications and Experience Required:
    • Bachelor’s degree in Information Technology or related field
    • 2 years’ experience in Information Technology
    • Experience working with non-governmental organisations
    • Experience with computer networks, network administration and network installation
    Skills and Attributes
    • Personal integrity and transparency
    • Great communication skills
    • Excellent customer/client satisfaction skills
    • Excellent analytical and problem solving skills
    • Ability to prioritise responsibilities under pressure and be self-motivated
    • Fluency in written and spoken English.
    Roles and Responsibilities
    • Assist with purchase and installation of new computers
    • Ensure security of data, network access and backup systems including ensuring that encryption software is deployed on all computers, laptops, other IT devices
    • Assess available internet service providers for internet speed and cost and contract with appropriate service provider
    • Provide application support including hardware/software installations
    • Perform routine maintenance of all network and server hardware
    • Configure and manage active user directory in the organisation
    • Configure, and deploy staff’s hardware, software and peripherals and maintain an inventory of all computer equipment
    • Receives and logs requests for support from users and responds to the requests in a logical and prioritized manner
    • Assist in resolving problems and faults occurring in the operation of hardware and software
    • Provide guidance and advice to staff on policy issues related to IT equipment safety and maintain confidentiality and observe data protection guidelines of the organization
    • Ensure software licenses are in place for applications used
    • Ensure data is backed-up regularly
    • Train other staff on IT functions to empower staff to handle basic support matters
    • Maintain a list of all deployed IT equipment by hostname/serial numbers and track which users they are deployed to and track any changes that occur
    • Continuous review and upgrade IT systems in line with organisation needs
    • Assist IT staff in sub-counties as needed
    • And any other duties assigned

    Method of Application

    To apply, send your CV and cover letter only to globalhr@flexi-personnel.com before close of business 6th January, 2017.
     
    Clearly indicate the position applied for on the subject line and expected remuneration. NB: Flexi Personnel does not charge candidates for job placement

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