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  • Posted: Jan 4, 2017
    Deadline: Jan 17, 2017
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    World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.
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    Executive Associate

    Purpose Of The Position

    To provide a wide range of administrative support services for the office of the Regional Leader , People & Culture and Finance Directors that ensures efficient functioning of the office and effective communication with stakeholders.

    Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

    Major Responsibilities

    Communication, Information and Stakeholder Management:

    • Strategic engagement with various stakeholders both internal and external including National directors, RL , P&C , Finance Directors Direct Reports, Board members, Global Center, Support Office Partners, Government Officials, Other INGOs to maintain and build relationship with the Regional Office.
    • Provide and coordinate research and documentation for RL’s internal and external presentations.
    • Prepare monthly briefings and quarterly reports and any adhoc information as needed. Follow up and coordination execution of action items from RL’s , P&C and Finance Director’s consultation, meetings and events.
    • Take initiative to meet needs relative to the field / Global Centre for information / guidance to ensure effective communication is ongoing.

    Coordination of Meetings & Events Management

    • Provide executive support to the RL , P&C and Finance directors including scheduling of meetings and conference calls, note/minute taking and dissemination of minutes from the meetings and calls.
    • Coordinate team meetings with National Directors, Finance and P&C Directors.
    • Assist / support RL, P&C and Finance Directors to be prepared for regional meetings / leadership team meetings by compiling relevant pre-reading materials / documentation, and helping track action plans that their require.

    Administration and Travel coordination

    • Manage and improve business processes for front and back office – procurement, finance, travel advance requisitions and settlement for the Regional Leader, Finance and P&C Directors.
    • Manage the Regional Leader, P&C and Finance Director’s calendars and in consultation with the SLT maintain a regional calendar.
    • Review and track budget for RL, P&C and Finance Directors and approval expenses per policy.
    • Develop and maintain database for key contacts for RL’s Office.
    • Manage travel and leave schedule for RL, P&C and Finance Directors.
    • Plan RL, P&C and Finance Director’s field visits in consultation with the respective National Offices
    • Carry out additional responsibilities and projects as assigned.

    Other Competencies/Attributes

    • Must be a committed Christian, able to stand above denominational diversities.
    • Attend and participate in daily devotions and weekly Chapel services.
    • Perform other duties as required.

    Qualifications: Education/Knowledge/Technical Skills and Experience

    Education

    The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training

    • Educational level required: A university degree in administration, communications, or related and transferable field of study required.
    • Technical Training qualifications required: Additional qualifications in secretarial or business studies will be a plus
    • Experience: At least 3 years’ experience in a supervisory role or aapprox. 3-5 years’ experience in supporting senior executives. Experience working in Africa will be preferred.
    • Other:
      • Requires excellent communication skills; writing and editing concise, clear letters, reports, articles or e-mails.
      • Requires good interpersonal, negotiation and administrative skills. Treating others with respect, regardless of position or function. Good listener
      • Ability to deal with others in order to reach an agreement or solution; for example, consensus building.
      • Able to establish and maintain a good rapport and cooperative working relationship with Partnership stakeholders, Regional Leadership and National Directors.
      • Proven skills in working effectively cross-culturally.
      • Requires ability to maintain confidentiality.
      • Strong documentation skills including report writing and minute taking.
      • Ability to appropriately handle competing requests for the RLs attention.
      • Skill at negotiating with various personalities and developing internal and external network of contacts.
      • This requires strong organizational skills, independent judgment, and the ability to be flexible as the demands and priorities change.
      • High level of computer literacy / proficiency
      • Able to travel up to 10%

    Method of Application

    Interested and qualified? Go to World Vision Kenya on careers.wvi.org to apply

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