HR & Administration Officer Job at Christian Aid

About Role

The HR & Administration Officer role is critical in Human Resource management and in convening, coordination & oversight over the task teams working on different streams of HR & Operational work including procurement, office management, and travel coordination among others.

This role will line manage and facilitate the Administrative Assistant and Driver/logistics Assistant leadership. Together,  the HR & Administration Officer and his/her team will provide the leadership that moves the country programme beyond getting basics right to quality and excellence in HR & Operational management within Christian Aid policies, systems and guidelines. 

Doing this will ensure the following three key results are delivered: -

1.  Effective human resources and people management

2. Well managed office with systems for health and safety, security management.

3. Efficient support services including procurement, logistics and administration

About you

With line management from the Finance & Operations Manager, you will lead and facilitate leadership of your team working within the different task teams. You will model and promote in your role, the three key desired behaviors–self-leadership, teamwork and decisiveness. You are proactive and able to work under minimal supervision to deliver quality and excellence in related results outlined above. This is about you leading effectively individually and collaboratively in teams to deliver key outputs while exercising passion, autonomy and mutual accountability. You will challenge status quo, embrace and respect diversity of views, enable others to co-lead with you, and take action to make contributions toward achievement of the shared team goals.

You will have the ability to think creatively to navigate the complexities and uncertainties and the ever faster pace of change in the workplace, in people management, and in the legal operating context in Kenya. You will also demonstrate ability to translate thinking and decisions into results in a timely manner.

In doing so, you will facilitate your team’s collaboration with other internal and external teams and service providers including programmes, finance, regional teams, and HQ teams.

Competency questions

As part of your application you will be asked to demonstrate your suitability by giving answers to the following questions:

Building partnership

Tell us about a time when you had to establish and maintain relationships with a wide range of contacts and networks based on mutual rapport and respect.  What was the context?, why did you need to establish the new relationship and why was your attitude to this important? What was your task?  What outcomes were being sought? What actions did you take?  How did you take them? What was the impact of your actions?  Were you successful?

Communicating effectively

Tell us about a time when you handled a difficult issue with someone else with openness, honesty and respect.  What was the context? What did you have to do? What did you say and how? What was the result?  If you were successful, how did you know?

Stewardship of resources

Please tell us about a time when you were able to take action to end or reduce the inefficient use of resources.  Describe the context?  What was expected of you? What action(s) did you take?  What was the impact of your actions?  In what way(s) were you successful?

Further information

This role requires applicants to have the right to work in the country where this position is based.