Personal Assistant Job at Wisen HR

Job Summary

Responsible for providing an efficient and responsive administrative, organizational and logistical service to the Director.

Personal Assistant Job Key Responsibilities

• Handling Directors’ day to day office affairs, meetings, arranging bookings of flights locally and International.

• Organizing for Boardroom meetings and necessary requirements for Directors.

• Maintaining of Directors’ personal records and ensuring that all insurance policies are renewed on time.

• Handling and keeping all companies related correspondence and records, both internal and external.

• Communicating and coordinating with clients/customers to ensure their requirements are attended to and resolved in a timely manner.

• Coordinating with KRA on vehicle/machinery registration, valuation and Inspection and ensuring that all

• Company Statutory documents are safely kept and maintained.

• Coordinating service, repairs, valuation, etc. for the Directors’ cars.

• Ensuring all County Council Rates and/or land rates are paid in time for the Directors’ plots and all records and documents on matters of land and estates belonging to the Directors and partners are well maintained.

• Scheduling fumigated and termite treatment for the Directors’ residences.

• Handling of Director’s personal Bank Account as a known agent in terms of general banking, credit card, bank statements, and coordinating with the bank to ensure credit cards are activated for foreign usage when the

• Directors are out of the country.

• Assume all general administrative roles at Director’s residences, i.e., stock take when need arises and updating records of all domestic staff including processing and updating leave and off days requests.

• Organizing for the Senior Director’s haircut in the office when required.

• Ensuring cleanliness in the Directors rest room and equip/replenish with the necessary accessories. General cleanliness in the whole office, flower maintenance, office shampooing, carpet and curtain cleaning.

• Serving Directors lunch and ensuring the offices are cleaned thereafter.

• Handle any personnel, staff-related matters and obtain quotations for varying items when required.

Key Skills and Competencies for the Personal Assistant Job

• Minimum of a Bachelor’s degree in any business course. Professional course will be an added advantage.

• Proven 3 years’ working experience in similar roles.

• Excellent time management and organizational skills.

• Excellent verbal and non-verbal communication in both English and Swahili

• Proficient with Microsoft Office / Microsoft Excel.

• Ability to be resourceful and proactive in dealing with issues that may arise.

• Self-motivated and willing to work under minimal supervision

• Excellent time keeper and customer oriented.

• Professional appearance