• Career Opportunity at The International AIDS Vaccine Initiative (IAVI)

  • Posted on: 20 January, 2017 Deadline: Not Specified
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    The International AIDS Vaccine Initiative is a global not-for-profit, public-private partnership working to accelerate the development of vaccines to prevent HIV infection and AIDS.


    Associate Director Budgeting and Contracts Africa Program


    Position Summary: This position shall be responsible for overseeing the budgeting, financial management, partner/vendor contracts, consultants agreement and grants & contracts requirements of regional office activities, IAVI’s Clinical Research Centres (CRCs) including any other subrecipients in Africa. The position shall lead the process of working with IAVI’s sub-recipient’s on preparation of their Annual Budgets, and Scopes of Work as well as support the post award review of quarterly expenditure and financial reports. The incumbent will also be required to develop CRCs staff capabilities in budgeting and understanding of the contracts requirements of the various donors IAVI works with.

    Reporting Relationships: Reports to the Deputy Regional Director, Africa Program

    Duties and Responsibilities

    • Work with IAVI scientific program and finance staff in Africa, and CRC staff on the preparation of Annual Budgets and review budget submissions for cost reasonableness.

    • Submit and discuss the agreed budgets with the New York based Finance team, for the necessary approvals.

    • In collaboration with other IAVI Africa Program staff, prepare annual Scopes of Work and work plans.

    • Develop and implement systems to track expenditures against actuals and proactively inform program managers for corrective action.

    • Review subrecipient’s quarterly financial forecast against expenditure and reports to ensure that expenditures are within agreed limits and in accordance to donor regulations and are submitted in a timely manner.

    • Coordinate with the Regional Compliance Manager to monitor the activities of subrecipients through regular site visits to ensure that subrecipient resources are used for authorized purposes, in compliance with donor, regulations, and the terms and conditions of the subaward.

    • Carry out capacity building across the CRC networks on donor rules and regulations.

    • Manage and execute contracts for the regional office including consultancy contracts, ensuring compliance requirements are meet and in liaison with the relevant units and guidelines from HQ.

    • Support the annual auditing processes of CRCs in Africa region in liaison with Regional Compliance Manager.

    • Close out all subawards according to donor policies and IAVI procedures, and reconcile all final deliverables and payments, in conjunction with IAVI program and finance staff.

    • Provide support to the Africa Regional Office finance department and carry out any other financial duties as may be necessary in coordination with the Accountant.  

    Experience and Skills

    • Master’s in Business Administration with a focus on Finance.

    • At least 7 years of experience working on cooperative agreements or grants from international agencies such as USAID, other USG agencies as well as bilateral or multilateral donors including governments.

    • Good understanding of the full subaward management cycle.

    • Proven experience and knowledge of US Government regulations, policies and procedures relating to award management and monitoring.

    • Experience in evaluating and managing budgets and contracts for several subrecipients including provision of financial management and monitoring oversite.

    • Experience developing Scopes of Work and Annual Work Plans.

    • Excellent analytical and financial management skills and demonstrated ability to facilitate budget development are required.

    • Experience developing and delivering participatory training on donor (USG) regulations and policies preferred.

    • Pragmatic, self-motivated, composed under pressure, with professional acumen, good judgment, and a highly developed sense of responsibility.

    • Ability to communicate effectively with senior level management, both internal and external, and to collaborate professionally with co-workers as well as with colleagues from diverse social and cultural backgrounds.

    • Ability and willingness to travel within Africa region.

    • Attention to detail and ability to multi-task, set priorities, and organize time efficiently.

    • Interest and empathy with HIV/AIDS research and IAVI Core Values.

    Method of Application

    Click on the link provided then click on the Job title to apply.

    Interested and qualified? Go to International AIDS Vaccine Initiative (IAVI) career website on workforcenow.adp.com to apply

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