• Business Operations Officer Job at Village Industrial Power (VIP)

  • Posted on: 25 January, 2017 Deadline: Not Specified
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    Village Industrial Power (V.I.P.), is a Vermont registered corporation dedicated to producing carbon-neutral, cost-effective energy in developing countries

    Business Operations Officer


    Detailed Responsibilities:

    New Systems Design and Implementation:

    • Ensure systems and processes are in place for effective quality assurance
    • Ensure robust administration systems are established and maintained for the office.
    • Maintain cyber security for office and field staff devices by using data encryption and an offline data room
    • Best management practices for asset management and procurement procedures

    Core HR – Team building, team communication, and all compliance:

    • Work with the village Industrial Power director and team to coordinate HR issues
    • Arrange for necessary permits, visas and travel for staff and consultants
    • Communicates and reports effectively and promptly to line manager, operations manager and Directors
    • Update leave monitoring sheet
    • Provide daily updates to Directors, Operations Manager and Office & Finance Manager

    Core Business Operations:

    • Co-ordinate the reception, post and telephone services for the small office
    • Support the organisation of meetings, note taking and sharing of outcomes
    • Arrange travel logistics for the project, organising flights and hotels for consultants and project staff where necessary.
    • Organise all aspects of events such as project workshops, including any room hire, accommodation, travel, per diem and lunches required.
    • Troubleshoot key operational issue with guidance from programme management
    • Process Expenses and invoices for the Organization
    • Responsible for Facilities Management for the Organization
    • Maintain a clean and well-functioning office space (including responsibility for IT, inventory and supplies)
    • Manage office equipment, e.g. vehicle mileage and maintenance, insurances
    • Ensure staff have mobile/internet cards on monthly basis and that mobile cards remain operational and valid
    • Assist in the filing, storage and security of documents

    Does this sound like you?

    • Bachelor of Business Management (or a diploma with increased experience, see below)
    • Minimum of 2 years of experience in a similar role (or a diploma in Business Administration and 4 years of experience)
    • Demonstrated strong administrative skills
    • Experience in procurement according to best practice guidelines
    • High level IT proficiency in Microsoft Office applications especially with advanced Excel skills.
    • Basic bookkeeping experience
    • Self-starter, who can work independently and as part of a team
    • Effective inter-personal skills
    • Excellent written and oral communication skills
    • Fluency in English and Swahili
    • Experience working in a multicultural organization

    Method of Application

    Interested and qualified? Go to Village Industrial Power (VIP) career website on www.linkedin.com to apply

    Have you ever wondered what people doing similar jobs in different companies and industries earn? Contribute anonymously to Kenya's No. 1 Salary Database. Join MySalaryScale.
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