• Business Operations Officer Job at Village Industrial Power (VIP)

  • Posted on: 25 January, 2017 Deadline: Not Specified
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  • Village Industrial Power (V.I.P.), is a Vermont registered corporation dedicated to producing carbon-neutral, cost-effective energy in developing countries

    Business Operations Officer

     

    Detailed Responsibilities:

    New Systems Design and Implementation:

    • Ensure systems and processes are in place for effective quality assurance
    • Ensure robust administration systems are established and maintained for the office.
    • Maintain cyber security for office and field staff devices by using data encryption and an offline data room
    • Best management practices for asset management and procurement procedures

    Core HR – Team building, team communication, and all compliance:

    • Work with the village Industrial Power director and team to coordinate HR issues
    • Arrange for necessary permits, visas and travel for staff and consultants
    • Communicates and reports effectively and promptly to line manager, operations manager and Directors
    • Update leave monitoring sheet
    • Provide daily updates to Directors, Operations Manager and Office & Finance Manager

    Core Business Operations:

    • Co-ordinate the reception, post and telephone services for the small office
    • Support the organisation of meetings, note taking and sharing of outcomes
    • Arrange travel logistics for the project, organising flights and hotels for consultants and project staff where necessary.
    • Organise all aspects of events such as project workshops, including any room hire, accommodation, travel, per diem and lunches required.
    • Troubleshoot key operational issue with guidance from programme management
    • Process Expenses and invoices for the Organization
    • Responsible for Facilities Management for the Organization
    • Maintain a clean and well-functioning office space (including responsibility for IT, inventory and supplies)
    • Manage office equipment, e.g. vehicle mileage and maintenance, insurances
    • Ensure staff have mobile/internet cards on monthly basis and that mobile cards remain operational and valid
    • Assist in the filing, storage and security of documents

    Does this sound like you?

    • Bachelor of Business Management (or a diploma with increased experience, see below)
    • Minimum of 2 years of experience in a similar role (or a diploma in Business Administration and 4 years of experience)
    • Demonstrated strong administrative skills
    • Experience in procurement according to best practice guidelines
    • High level IT proficiency in Microsoft Office applications especially with advanced Excel skills.
    • Basic bookkeeping experience
    • Self-starter, who can work independently and as part of a team
    • Effective inter-personal skills
    • Excellent written and oral communication skills
    • Fluency in English and Swahili
    • Experience working in a multicultural organization

    Method of Application

    Interested and qualified? Go to Village Industrial Power (VIP) career website on www.linkedin.com to apply

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