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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Core Functions / Responsibilities
The Finance Assistant responsibilities will include, but not be limited to, the following:
- Assist and provide technical support to the Accounts Unit staff, in particular with the data entry into the PRISM accounting system;
- Assist and provide support to Senior Admin/Finance Assistant in preparation of Payment Completion Form (PCF) of all completed grants;
- Reviewing all kinds of payments starting from PRF to payment requests and insures all the supporting documents are attached herewith;
- Responsible to submit all SSI payments signed by the authorized signatories to IOM Mission Finance Unit for treasury entries and follow up with them in order to get payments released on time;
- Responsible to maintain log sheet of all SSI Grant payments and extract PRISM report of grants to reconcile with log sheet from time to time;
- Responsible to prepare RFPs related to operations and office;
- Responsible to submit copies of RFPs of each grant payment to the Grant Unit;
- Responsible to Inform all the units when cheques/bank transfers are ready;
- Responsible for extensive filing system within the sections;
- Maintaining a tracking record of all the payments generated within SSI and forwarded to Resource Management unit ;
- Assist in posting accounting transactions in SSI-IOM parallel tracking system (in excel) for eventual transfer to the DATABASE/OTI Anywhere;
- Assist the Senior Finance Assistant to ensure all the grants have been charged accurately and according to the budget;
- Assist in Preparing grant expenditure records reconciliations on a weekly basis between the SSI Finance records/PRISM and the DATABASE/OTI Anywhere;
- Perform other related duties within the incumbent’s capabilities that might be assigned by the supervisor.
Required Qualifications And Experience
- University Degree in Accounting and Finance, Business Administration, Public Administration, or an equivalent combination of training and experience. Or Certified Public Accountant (CPA), or ACCA or its equivalent;
- Thorough understanding of USAID Procurement and Logistics policies, rules and regulations;
- Strong knowledge of computer applications, especially MS Word, Excel, Outlook and Access. Knowledge of SAP is an added advantage.
- Preferable five (5) years of relevant professional experience in a busy administrative and finance office/environment;
- Previous work experience in grants or finance related field especially on USAID funded projects.
- Previous experience with UN and International Agencies, or NGO’s an advantage;
- Demonstrated ability to maintain integrity in performing responsibilities assigned;
- Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.
- Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
Demonstrated ability to maintain integrity in performing responsibilities assigned.
Fluency in English required. Somali is an added advantage.
- Accountability – takes responsibility for action and manages constructive criticisms
- Client Orientation – works effectively well with client and stakeholders
- Continuous Learning – promotes continuous learning for self and others
- Communication – listens and communicates clearly, adapting delivery to the audience
- Creativity and Initiative – actively seeks new ways of improving programmes or services
- Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
- Performance Management – identify ways and implement actions to improve performance of self and others.
- Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
- Professionalism - displays mastery of subject matter
- Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
- Technological Awareness - displays awareness of relevant technological solutions;
- Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Method of Application
Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) and Vacancy Name with three professional referees and their contacts (both email and telephone) to: firstname.lastname@example.org
Closing Date: 21st February 2017. Only shortlisted cawill be contacted.
Posting period: From 07.02.2017 to 21.02.2017