Accounting and Administration Manager Job at African Management Services Company (AMSCO)

Financial Information/Accounting:

• Developing and implementing systems for collecting, analyzing, verifying and reporting financial information.
• Manage and oversee the daily accounting operations.
• Process month and end year procedure, accounts payable/receivable, cash receipts, general ledger, payroll and utilities, treasury, budgeting, cash forecasting, revenue and expenditure variance analysis, capital assets reconciliations, fixed asset activity, debt activity, etc.
• Monitor and analyze accounting data and produce financial reports or statements.
• Establish and enforce proper accounting methods, controls, policies and principles.
• Establish and maintain fiscal files and records to document transactions including payroll, PAYE, NIC, VAT, Income Tax.
• Contribute accounting information to the annual audit process and ensure statutory accounts are produced within the required deadlines.
• Follow up with clients and suppliers for payments and receiveables

Planning:

• Assist in preparing an annual budget.
• To forecast requirements, scheduling expenditures, analyzing variances and proposing corrective actions.
• Review cash-flow and other balance sheet items forecast for adequacy, reasonableness and completeness
• Timely provision of management information and close management of individual/business line budgets.
• To ensure that budgets and management accounts accurately reflect the business activity, that accruals and other adjustments are being made correctly and that variances from budget and other issues are investigated to propose proper actions. 

Personnel:

• Ensure personnel files are complete and assure adherence to confidentiality.
• Coordinate the recruitment process and ensure compliance to hiring procedures.
• Assure timely payment of staff salaries.
• Coordinate insurance benefits provider selection process yearly and assure high quality coverage for staff.
• Coordinate acquisition of work permits, visas and other travel documents for international staff. Ensure all staff have current contracts and have timely reviews
• Ensure the personnel policies are updated as appropriate

Office Management:

• Manage the smooth running of the office
• Ensure administrative policies are in place and adhered to

Required Skills and Knowledge:

• Strong accounting knowledge of leasing models
• Demonstrated experience of using QuickBooks
• Proven knowledge of accounting principles, practices, standards, laws and regulations
• Proven knowledge of Kenyan administrative and human resource policies
• High attention to detail and accuracy
• Ability to direct and supervise
• Ability to manipulate large amounts of data
• Advanced computer skills on MS Office
• Able to communicate fluently in English, both verbally and in writing.
• Excellent writing and editing skills

Education and Experience:

• BS degree in Accounting or Finance
• Seven or more years of proven working experience as Accounting Manager
• Proven experience in accounting for leases; current Practice (IAS 17) and awareness of the implications on accounting and disclosure of leases according to future practice (IFRS 16).
• Understanding of Kenya administrative and human resource procedures