Executive Assistant Job at The African Wildlife Foundation

Responsibilities

• Completes a broad variety of administrative tasks for the President
• Plans, coordinates and ensures adherence to the President's schedule
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
• Communicates in liaison with the President, donors, staff, and others on matters related to President’s office
• Arranges corporate travel and meetings by developing itineraries and agendas; arranging lodging and meeting accommodations
• Facilitates meeting/ conference set-ups, programs and program participants related to the President’s office
• Drafts acknowledgement letters, personal correspondence and other tasks that facilitate the President’s ability to effectively lead the organization
• Handles matters expeditiously, proactively and follows-through on projects to successful completion
• Records minutes, maintains records of actions coming from President’s meetings
• Assists the President to communicate with and plan regular national and regional advisory councils for AWF’s program and fundraising goals in different countries and regions as required

Qualifications & Experience

• Bachelor’s degree in Business Administration or related qualification
• A minimum of 5 years’ in similar roles with proven international/ NGO experience
• Excellent interpersonal skills
• Ability to manage sensitive and confidential matters with the highest level of professionalism.
• High level verbal and written communication skills
• Exceptional reporting & desktop research skills
• Ability to work under pressure with high levels of flexibility
• Excellent organizational aptitude and coordinating ability
• Ability to pay attention to detail and meet strict deadlines
• Proficiency in Microsoft Office suite especially Word and PowerPoint
• Fluency in French will be an added advantage