Administrative Officer Job at Eunique Africa Ltd

The person will work directly under the Head of Retail to ensure operations run smoothly.

Responsibilities for the Administrative  Job

• Carrying administrative duties such as filing, typing, copying, Scanning etc
• Receiving, sorting and distributing the post
• Maintaining computer and manual filling system
• Records incoming invoices and outgoing payments
• Photocopying and printing out documents on behalf of other colleagues
• Handling sensitive information in a confidential manner
• Custodian of all company communications.
• Responsible for distributing job vacancies in the agreed media and reports promptly.
• Oversees orientation of all new employees and coordinates with other department heads required in the process.
• Monitoring stationary and office consumables, maintaining records and re-ordering with approval
• Coordinating office procedures
• Taking accurate minutes of meeting and authenticating them.
• Greeting and assisting visitors to the office
• Answering telephone calls and passing them on or relaying messages
• Managing Staff appointments.
• Oversees and supervises the work of junior staff.
• Liaises between the leadership team and other staff members.
• Writing letters and emails on behalf of other office staff.
• Liaises with COO to provide information to internal colleagues or external enquiries
• Provides Payroll information by collecting time and attendance records.
• Maintains employee information by entering and updating employment and status –change data.
• Maintains employee confidence and protects operations by keeping human resource information confidential.

Administrative Job Requirements

• Diploma in Business Administration. Degree on the same field will be an added advantage.
• Minimum of two years’ experience in a busy, fast paced retail environment.
• Computer literacy

Administration Job Key Skills

• Ability to multi task
• Good telephone answering skills
• Ability to establish and maintain effective working relationship with co-workers, Customers, Suppliers and the general public surrounding our businesses.
• Ability to effectively communicate orally and in writing
• Knowledge of company administrative procedures
• Managing multiple and changing priorities at once
• Diary management
• Good computer skills including Word, Excel, MS Outlook, PowerPoint
• Managing administrative processes
• A good level of English spelling and grammar
• Attention to detail and high level of accuracy.
• Reporting skills
• Maintain Employee files
• Dependability
• Independence