HR and Administration Manager Job at African Management Services Company (AMSCO)

Purpose of the Role:

To maintain and enhance the company's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.

HR Related Duties:

• Overall responsible for all operational HR activities for the company. Total employees are around 210 (55 office based, 100 drivers and co-drivers, and 55 field staff)
• Ensure all of company's HR policies and rules comply with all national regulations and best practices followed in the industry. Document company's HR policy in a HR manual
• Provide support to supervisors and staff to develop the skills and capabilities of staff as follows:

• Ensure that accurate job descriptions are in place
• Provide advice and assistance with writing job descriptions
• Provide advice and assistance when conducting staff performance evaluations
• Identify training and development opportunities
• Organize staff training sessions, workshops and activities
• Process employee requests for outside training while complying with polices and procedures
• Provide basic counseling to staff who have performance related obstacles
• Provide advice and assistance in developing human resource plans
• Provide staff orientations
• Access funding for training and write proposals

• Monitor staff performance and attendance activities as follows:
• Monitor daily attendance
• Investigate and understand causes for staff absences.
• Recommend solutions to resolve chronic attendance difficulties.
• Provide basic counseling to staff who have performance related obstacles.
• Provide advice and recommendations on disciplinary actions.
• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
• Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services

• Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff as follows:

• Provide advice and assistance to supervisors on staff recruitment
• Prepare notices and advertisements for vacant staff positions.
• Schedule and organize interviews
• Participate in applicant interviews
• Conduct reference checks on possible candidates
• Prepare, develop and implement procedures and policies on staff recruitment

• HSSEQ / EHS related duties:
• Ensure that company's HSSEQ and EHS policies are implemented and staff sensitized to the same
• Prepare monthly and annual HSSEQ and EHS reports for the company

Administration Related Duties

• Supports operations by supervising staff; planning, organizing, and implementing administrative systems.
• Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Contributes to team effort by accomplishing related results as needed

Required Qualifications

• Holder of a Bachelor's degree from a recognized University in Human Resource Management or related field
• A minimum of 5 years’ experience in developing and implementing HR Policies and Procedures
• Knowledge of local HR Laws and procedures is a must
• Must be skilled and proficient in MS package & Payroll software
• People management skills
• Excellent oral and written communication skills
• A good listener and Manager of personal resources, time and a critical thinker & doer.
• MUST Have Proven experience in FMCG
• A team player willing to work with minimum supervision.
• Be a person of integrity with high morals and professional ethical values.
• Ability to work under pressure and multi-task between various briefs.