• Procurement Assistant Job at Innovations for Poverty Action (IPA)

  • Posted on: 17 February, 2017 Deadline: 21 February, 2017
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  • Innovations for Poverty Action (IPA) is a non-profit organization dedicated to discovering and promoting effective solutions to global poverty problems. In close partnership with decision makers — the policymakers, practitioners, investors, and donors working with the poor around the world — IPA designs and evaluates potential solutions to poverty problems using randomized evaluations, the most rigorous evaluation method available.

    Procurement Assistant – Field Office


    About the Role: The Procurement Assistant under the general supervision of the Procurement Associate and within the limits of Innovations for Poverty Action-Kenya policies and procedures, helps coordinate and facilitate the procurement activities, functions and processes.

    Below is a list of some of the general duties and responsibilities of the Procurement Assistant, to be carried out as needed according to the determination of the Procurement Associate.

    Duties and Responsibilities

    • Liaises with IPAK employees to determine their product and service needs
    • Propose possible service/product vendors for categories not listed on the IPAK Prequalified Supplier List with the aim of sharing RFQ’s in line with the IPA-K procurement policy guidelines
    • Monitor business trends and product availability to pay the best price for goods and services without sacrificing quality or delivery times
    • Develops and implements strategies for procuring, storing, and distributing goods or services and maintaining stock levels
    • Nurture relationships with suppliers to negotiate the best prices for IPAK
    • Carry out periodic market surveys to ensure services and goods procured for IPA are competitively priced.
    • Review, Prepare and share approved Purchases Orders with suppliers
    • Ensure the accurate and timely delivery of requisitioned goods
    • Perform general clerical duties such as maintaining procurement files, typing & data entry
    • Provide support with internal procurement inquiries from projects
    • Correspond with vendors regarding price, product availability, delivery terms & requisite documents required for payment process.
    • Respond to inquiries regarding requisitions, purchase orders, contracts & pricing information
    • Attend to any other duties as assigned by supervisor

    Required Qualifications and Experience

    • Diploma in procurement or supplies chain management or its equivalent – (though degree preferred)
    • Knowledge of supply chain, procurement procedures and familiarity with the Public Procurement & Disposal Act.
    • Proven experience in a similar position an added advantage.
    • Previous experience in providing remote support is highly desirable
    • Flexible, motivated and ability to persistently drive issues to closure
    • Ability to operate in a dynamic environment and communicate with various levels of staff
    • Strong work ethic, team player and ability to maintain a high degree of integrity & professionalism in performing assigned responsibilities
    • Good spoken and written English is essential
    • Well organized and keen to detail
    • Strong computer skills in Microsoft packages, including Word, Excel, and Outlook

    Method of Application

    Interested and qualified? Go to Innovations for Poverty Action (IPA) career website on poverty-action.formstack.com to apply

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