Knowledge Management Support Internship Opportunity at UN-HABITAT

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.

Under the direct supervision of the head,Knowledge Management and Support Unit,the intern will:

• To participate in the processing of Archives according to established principles.
  
  
• To participate in identifying, digitizing and uploading relevant documents on past UN-HABITAT project documents to knowledge resource page on in-house electronic system.
  
  
• To assist in identification, listing, transfer and preservation of non-current records
  
  
• To participate in the appraisal, disposal and developing finding aids to ensure efficient access.
  
  
• To participate adding content in the intranet
  
  
• Provide management support of the Audio visual Archives through processing the Audio Visual collection of UN-HABITAT according to format i.e. photographs, videos, films, and sound recordings
  
  
• Perform other duties as required

Competencies

Core Competencies:
Communication:

• Speaks and writes clearly and effectively
  
• Listens to others, correctly interprets messages from others and responds appropriately
  
• Asks questions to clarify, and exhibits interest in having two-way communication
  
• Tailors language, tone, style and format to match the audience
  
• Demonstrates openness in sharing information and keeping people informed

Teamwork:

• Works collaboratively with colleagues to achieve organizational goals
  
• Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
  
• Places team agenda before personal agenda
  
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
  
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation:

• Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
  
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
  
• Identifies clients’ needs and matches them to appropriate solutions
  
• Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
  
• Keeps clients informed of progress or setbacks in projects
  
• Meets timeline for delivery of products or services to client

Education

Applicants must at the time of application meet one of the following requirements:
a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

Be computer literate in standard software applications.

Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Preferred area of study:
Currently enrolled in a Bachelors degree in Information Sciences or in a related field.Experience and/or Training in Electronic Documents and Records Management Systems and added advantage.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.