Resilience Programme Manager Job at Trócaire

Duties & Responsibilities

1) Programme Development

• Lead the strategic design of Trócaire Kenya’s Resilience Programme
• Undertake regular analysis of the country context (food and livelihoods security, disaster risk, natural resource management, government policy etc.).
• Commission and manage research on issues relating to programme development, e.g. natural resource management, agroecology, resilience and land rights in ASALs.
• Use research evidence to design innovative programme strategies, in collaboration with partner organisation staff and other relevant stakeholders.
• Collaborate closely with partner organisations to develop programme strategies and project proposals on resilient livelihoods development, climate change adaptation, natural resource management, disaster risk reduction and humanitarian response.
• Identify, broker and cultivate programming partnerships with new organisations including local NGOs, research institutions and private sector actors.
• Ensure that principles of gender equity, protection and Do No Harm are integrated into all project and programme designs.

2) Programme Management

• Manage the implementation of Trócaire Kenya’s Resilience Programme, using principles of Results Based Management
• Ensure that all Resilience Programme activities are implemented by partner organisations according to agreed budgets and timeframes, including humanitarian responses.
• Maintain oversight for the technical quality of programme implementation, working closely with partner organisations and programme staff to ensure that activities deliver results to the highest standards.
• Ensure an appropriate and effective distribution of work load within the Resilience Programme team.
• Plan, manage and participate in regular field trips to monitor programme implementation, with the support of the programme team, partners and communities.
• Ensure that all projects are managed in compliance with terms and conditions of donor contracts, including work planning, forecasting and reporting, and that all administrative procedures are maintained to a high standard.
• Ensure that all humanitarian activities are implemented in compliance with HAP, Sphere standards, IHL, Red Cross Code of Conduct and basic humanitarian principles.
• Ensure that principles of gender equity, protection and Do No Harm are adhered to in the implementation of all programme activities.

3) Programme Finance Management

• Act as budget holder for the Resilience Programme.
• Ensure that budgeting, financial monitoring and financial reporting are managed in line with the requirements of Trócaire and donors, including quarterly forecasting.
• Lead on the development of Resilience Programme budgets.
• Ensure that grants to partners are disbursed in a timely manner.
• Ensure efficient and cost-effective use of Trócaire and donor funds and resources, regularly monitoring partner expenditures to ensure compliance with project workplans and grant agreements, including Value For Money principles.
• Regularly monitor for financial management abuses, including fraud.
• Ensure that all financial plans and reports are developed and submitted to high quality standards and on time (e.g. annual planned spend, budget by objective, multi-annual requests, requests for changes, Institutional Funding template, donor reports, quarterly forecasts etc.).
• Support the Finance team to make regular visits to partners for purposes of expenditure verification and validation.
• With support from the Finance team, ensure that all existing partners have completed the Partner Governance and Finance Capacity Assessment and that they are compliant with Trócaire’s 18 Minimum Requirements.
• Collaborate with the Finance Team to ensure that partner organisations develop and implement financial capacity building plans, as required.
• Inform the Country Management Team (CMT) of financial management risks or abuses in good time.

4) Partnership Management

• Ensure that all partner relationships are managed effectively, in line with Trócaire’s Partnership Policy.
• Promote and demonstrate the highest standards of mutuality, subsidiarity, accountability and transparency in all partnership relations.
• Plan, manage participate in regular field visits to monitor the quality of programme implementation and compliance with agreed standards by partner organisations.
• Consult regularly with target communities to validate monitoring reports.
• Support partner organisations to establish and implement community accountability systems.
• Support partner organisations to identify capacity gaps and to develop and implement capacity building plans, using Trócaire’s Partner Capacity Building Framework (PCAS).
• Draft and monitor compliance with partnership Memoranda of Understanding and Grant Agreements.
• Promote and strengthen partnership relations with government, particularly target Counties.

5) Monitoring, Evaluation and Learning (MEL)

• Lead the design and implementation of a high quality MEL framework for the Resilience Programme, collaborating closely with the MEL team.
• Design and ensure the effective use of appropriate, effective monitoring and documentation tools and practices, including use of digital data collection and management.
• Ensure that partner organisations have the capacity to deliver regular, good quality programme reports (financial, narrative, results frameworks etc.) ensuring that all reports respond to programme indicators and are in line with organisational policy and institutional funding requirements.
• Ensure that partner organisations have the capacity to implement appropriate field monitoring and documentation practices.
• Facilitate regular meetings with partner organisations to monitor programme implementation and to facilitate reflection and learning.
• Design and manage systems to capture learning on a regular basis and to communicate lessons, both internally and externally.
• Ensure that monitoring reports and lessons learned are used to adapt programme strategies to improve programme quality and achievement of results.
• Manage the Annual Programme Review process, ensuring that the annual report provides clear evidence of progress and challenges, meeting internal and external reporting requirements.
• Design and manage mid-term and end-of-programme evaluations in line with the organisational policy and institutional funding requirements.
• Ensure that all consultancies commissioned to implement MEL activities are managed effectively and accountably

6) Institutional Funding

• Drive programme growth by identifying institutional funding opportunities for the Resilience Programme, collaborating closely with the DoP and the Regional Business Development Manager (RBDM).
• Lead and manage the development of all funding applications for the programme (concept notes, expressions of interest, proposals)
• Ensure that partner organisations participate fully in the design of projects and the drafting of project proposals, including budgets
• Ensure that all institutional funded projects are managed in line with donor requirements and that reports are prepared and submitted in a timely manner, in compliance with donor needs e.g. Irish Aid, DfID, Caritas Australia, Trócaire and EC.
• Ensure that the staff of partner organizations understand donor grant management and reporting requirements and have the capacity to meet them

7) Human Resources Management

• Line manage the Resilience Programme team (3-4 staff) using performance management techniques.
• Ensure that team members understand their roles and have clearly defined objectives.
• Lead and motivate team members ensuring they make an effective contribution to the delivery of the programme.
• Ensure that staff are supported to develop their skills and capacities in line with their aspirations and the needs of the programme.
• Lead recruitment of new staff and consultants in the Resilience Programme, drafting job descriptions and Terms of Reference and adhering to HR policy.
• Support partner organisations to recruit relevant programme staff, as required.

8) Networking

• Network and coordinate with government and other stakeholders to promote appropriate humanitarian and development programming within the framework of Trócaire Kenya’s programme strategy.
• Establish and maintain relationships with donor agencies, Church partners and other groups working on resilience, food and livelihoods security, disaster risk reduction, climate change, natural resource management and humanitarian programming.
• Participate in relevant coordination groups, ensuring resilience team members participate where appropriate
• Improve Trócaire’s public profile in relevant sectors.
• Accompany visitors (Trócaire or external) to programme sites and carry out promotional or media work as required.

REQUIREMENTS

• At least a Masters level education in development studies or a relevant subject.
• At least 7 years’ experience working in the development sector, with at least five years in a programme management role.
• Technical expertise and experience of managing or working on programmes related to sustainable livelihoods development, resilience building, disaster risk reduction and/or humanitarian response, preferably in arid and semi-arid areas.
• Highly capable programme manager with demonstrated ability and experience in managing teams, and in managing successful delivery of programme strategy.
• High levels of understanding and experience of the project/programme management cycle. Knowledge and experience of Results Based Management an advantage.
• Demonstrated experience and ability to manage and build the capacity of local partner organisations. Experience of managing programme implementation through local partner organisations highly desirable.
• Highly experienced in managing institutional donor contracts with significant budgets. Experience with managing DFID and EC grants an advantage.
• High levels of skill and experience in managing complex programme budgets, including budget development, financial monitoring, forecasting and reporting.
• Demonstrated knowledge of women’s rights and gender; Demostrated experience of designing and managing gender sensitive projects and programmes.
• Empathy with and understanding of the Catholic Church’s role in relief and development
• Availability to work outside normal hours and travel extensively within Kenya and overseas when necessary.
• Excellent knowledge of the key issues and trends in the development sector as a whole, especially as they pertain to Kenya.
• Strong analytical skills
• Excellent written and oral communication skills in English
• Strong interpersonal, team work and IT skills.