Secretary & Tender Assistant Job at Posture Consulting

Job summary

The incumbent of this position shall assist in doing tenders, supervision of support staff, managing the directors’ diary, and all secretarial & administrative duties.

Secretary & Tender Assistant Job Duties and Responsibilities

• Receiving and directing all calls to the respective officers
• Ushering clients and visitors and giving them an outline of the nature of business of the organization
• Scheduling of meetings and appointments, by informing the respective members and taking confirmations, preparation of memos and agenda & minutes of the meeting.
• Generating and analyzing quotations, doing of tenders in liason with the director and ensuring its delivery on time.
• Keeping in touch with clients & key customers, as expected
• Maintaining a general filing system and documenting all the correspondence
• Providing secretarial & administrative support and responding on a timely basis to public inquiries
• Gathering information on the various supplies needed, sorting and categorizing it and delegating the processed information to the appropriate departments in the organization in a timely manner
• Managing the directors diary
• Managing stock
• Ensuring the authenticity of office policies and procedures and supervising support staff
• Any other duties as may be prescribed from time to time by your supervisor

Requirements for the Secretary & Tender Assistant Job

• Diploma in Secretarial Studies (50wpm)
• At least 5 years experience 2 of which are in handling of tenders (a must)
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Proficiency in MS Office especially word & excel
• Good teamwork
• Able to handle pressure