Executive Personal Assistant at RTS Global Partners

Job Description

· Assist primarily the Executive Director with organizational, financial and personal administration on a daily basis

· Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings

· Prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner

· Lead short-term projects and initiatives as requested by the Executive Director

· Respect the need for confidentiality and sensitivity of information **

· Have a proven ability to exercise good judgment in recognising the scope of authority

· Assist the Executive Director with all other related assigned tasks

· Assist other Directors as delegated by the Executive Director

· Chase responses to requests and emails to/from the Executive Director

· Maintain and present the Executive Dashboard and other reports on a timely manner

· Work with the Executive Director to manage his calendar and schedule (board meetings, donor meetings, conferences, regional office visits) including coordinating Executive         Director’s global and domestic travel itineraries

· Ability to analyse data and proficient with Word and Excel***

· Ensres that key dates and events are highlighted to the Executive Director ahead of time

· Prepare materials, packets and presentations for Executive Director’s meetings, senior management team meetings, off-sites, and all-staff meetings

· Organise the logistics of board meetings and other key internal meetings

· Coordinate and distribute notes at management meetings as requested

· Organise and arrange venues for all other meetings requested by the Executive Director

· Maintain records of decisions and ensure action items are clearly recorded for the Executive Director

· Organise documents for signatures of Executive Director and members of executive staff related to the relevant projects

· Keep accurate records and files at all times and as appropriate

· Update and maintain database of executive key contacts

· Assist with special projects and reports as required as the Executive Director

 

Qualifications:

ESSENTIAL REQUIREMENTS

· MBA or Bachelor's degree required

· 2 -5 years work experience in administrative and personal assistant roles at the executive level with understanding of commercial business

· Excellent attention to detail, accuracy and quality

· Well spoken and articulate with ability to present data to Directors

· Excellent written and verbal English communication skills

· Ability to maintain calendars and schedule appointments

· Ability to compose and edit written materials, translation experience is a plus

· Ability to work easily and effectively with a wide range of people

· Able to manage multiple projects and responsibilities at once; ability to meet deadlines

· Attention to detail and ability to exercise sound judgment

· Ability to travel at short notice if needed

· Possesses time/organization/stress management skills

· Strong commitment to Company's goals and missions

· A responsible attitude to all aspects of the work

· Demonstrates solid work ethics, integrity

· Proficiency with MS Office Suite especially Word, Excel and PowerPoint