Senior Operations Assistant at PATH

Operations Assistant Job Responsibilities

• Provide support to Administration Department.
• Oversee the management of office storage spaces.
• Assist in facility Management and equipment maintenance.
• Responsible for the tracking and updating of PATH asset database.
• Responsible for issuing and tracking of pool equipment.
• Ensures adequate supply of computer-related supplies and accessories.
• Follow-up with vendors on equipment that go for warranty checks and repairs.
• Performance Manager for drivers and responsible for allocation of vehicles and driver duties.
• Performance Manager for Operations Assistant.
• Monitor vehicle utilization, maintenance and expenses and generate monthly reports.
• Assist in the preparation of procurement documents as requested.
• Assist in maintaining Administration records, ensuring confidentiality of documents.
• Follow- up on payment of utility bills ensuring they are paid on time.
• Review invoices received from the stationery supplier, courier companies and Taxi Company and forward to Finance for payment.
• Prepare workstations in advance of arrival of new employees and ensure work station is stocked with required supplies.
• Other administrative duties as assigned.

Requirements for the Operations Assistant Job

• At least a Diploma in Business Administration or a related field.A degree in Business Administration would be an added advantage.
• Minimum 3 years in a similar role preferably in an NGO.
• Experience working with office procedures, systems and equipment.
• Detail oriented, organized, self-motivated, and able to work independently and under pressure.
• Ability to work in a team environment.
• Proven ability to work on multiple projects with competing deadlines.
• Good problem solving skills.
• Experience with MS Office (Word, Excel, PowerPoint and Access).
• Good communication skills, both verbal and written.
• Ability to interpret and implement policies and guidelines.
• Ability to recognize sensitive areas and maintain confidentiality of information.
• Requires broad cross-cultural experience, understanding and sensitivity.