Protocol Assistant at African Union

Major Duties and Responsibilities

The duties and responsibilities of the Protocol Assistant will include the following:
• Welcome and see-off Elected Officials and guests at the Airport.
• Obtain Visas for staff members from all Embassies;
• Process duty-free declarations and follow up all correspondence addressed to Customs Department, e.g. clearance of medicines, etc.
• Assist staff members in obtaining Customs Clearance upon separation from the organization. Assist staff and their family members at the Airport on initial recruitment
• Process requests for Special I.D. Cards (resident permits) and Visas from the Ministry of Foreign Affairs and the Immigration Authorities;
• Welcome and assist delegates at the Airport on their arrival and departure during AU-IBAR Meetings;
• Liaise with Transport Officers regarding transportation for VIPs, guests and delegates from/to the Airport and hotels;
• Welcome and usher guests during official functions and meetings/conferences;
• Perform and follow up other duties of ceremonial nature, i.e. official cocktails, receptions, luncheons. Distribute invitation cards for official functions of the Mission;
• Ensure that all name plates of AU Member States and other Organizations are sufficiently available and kept in order;
• Follow up the printing of name plates, invitation cards, conference badges and registration forms frequently used by the office;
• Process and follow up all correspondence to the Kenya Transport Authority;
• Perform any other duties which may be assigned by his/her Supervisors.

Requirements

1. Qualification and Work Experience required:
• Candidates must have minimum of Diploma in Management or Administration from a recognized educational institution.
• Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.
• A minimum of five (5) years relevant work experience, in clerical or protocol/public relations duties, preferably in an international organization.
2. Other relevant skills:
   • Good knowledge and practical use of Computer;
   • Good communication, drafting and reporting skills;
3. Language requirement:
   • Proficiency in one of the African Union working languages (Arabic, English, French and Portuguese) is required.
   • Knowledge of one or more of the other AU working languages would be an added advantage.
4. Tenure of appointment:
   • The appointment shall be for an initial period of one (1) year, the first three (3) months of which shall be on probation.
   • It shall be renewable subject to performance and availability of funds.
5. Equal opportunities:
   • The African Union Commission is an equal opportunities employer.
   • Qualified women are encouraged to apply.
6. Remuneration:
   • The salary attached to the position is a fixed monthly lump sum of US$ 41,520.34 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 18,569.00 inclusive of all allowances for locally recruited staff.